Administrative Operations Coordinator

Concord Marine Electronics, Inc.; Fort Lauderdale (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive base pay

Incentives for performance

Job summary

Concord Marine Electronics, Inc. in Fort Lauderdale, FL is seeking an Admin Assistant (Operations Support) to help keep our fast-paced marine operations on track.

You will coordinate technician schedules, communicate with clients and internal teams, assist with invoicing, and maintain organized progress across multiple active jobs. This role thrives in a real-time environment where priorities shift and clear, proactive communication is essential.

Qualifications

• Fast-paced environment experience
• Administrative roles in dynamic settings
• Strong organizational skills

Responsibilities

• Assist in building and adjusting daily/weekly technician schedules
• Support communication with clients and internal team
• Help track job progress and keep work moving forward
• Assist with invoicing and administrative follow-up
• Maintain organization across multiple active jobs

Skills

Scheduling

Client communication

Invoicing

Operations support

Time management

Tools

Microsoft Office

CRM software

Job description

Concord Marine Electronics designs, installs, and supports complete yacht electronics and internet systems for 65–180 ft yachts from our base at Safe Harbor Lauderdale Marine Center in Fort Lauderdale, FL. Since 1988 we’ve completed 170+ new-build projects and hundreds of upgrades, with 190+ five-star Google reviews from captains and owners. Our technicians and operations team work with brands like Crestron, Garmin, KVH, and Raymarine to keep owners, captains, and guests online and on schedule.

This is a high-performance environment where responsiveness and accuracy matter.

Admin Assistant (Operations Support – Fast-Paced Marine Industry)

This is NOT a typical admin role.

If you’re looking for a quiet, predictable desk job, this is not it.

If you perform better when things are moving fast, priorities change, and you’re the one keeping operations on track, this is the role.

What This Role Actually Is

You are supporting the operational engine of the company.

You will assist with:

• Coordinating technician schedules that change daily
• Communicating with clients, captains, and the internal team
• Supporting invoicing and job completion flow
• Keeping multiple moving pieces organized without slowing things down

This is a high-activity, real-time environment. Things will change throughout the day. Your job is to help keep everything aligned and moving forward.

What Success Looks Like

• Technicians are scheduled correctly and efficiently
• Jobs move from scheduled → completed → invoiced without delay
• Communication between team and clients is clear and consistent
• You stay composed and productive even when plans change

Who Thrives in This Role

You will do well here if you:

• Prefer fast-paced work over slow, repetitive tasks
• Can handle multiple priorities at once without getting overwhelmed
• Stay focused and effective when plans change
• Are comfortable communicating clearly with both team members and clients
• Take pride in helping operations run smoothly

Helpful backgrounds include:

• Service-based businesses (HVAC, construction, marine, etc.)
• Administrative roles in fast-moving environments
• Logistics or operations support

Who This Is NOT For

This role is not a fit if you:

• Prefer a highly structured, predictable day
• Get frustrated when plans change frequently
• Need constant direction to stay on task
• Avoid fast-paced or high-activity environments

Key Responsibilities

• Assist in building and adjusting daily/weekly technician schedules
• Support communication with clients and internal team
• Help track job progress and keep work moving forward
• Assist with invoicing and administrative follow-upMaintain organization across multiple active jobs
• Competitive base pay
• Performance-based incentives tied to operational efficiency
• Future compensation structure will include incentives tied to job completion speed, invoicing efficiency, and overall schedule performance
• Opportunity to grow into a larger operations role as the company expands

(Full benefits and exact pay will be discussed during the interview process.)