Administrative Operations & Compliance Leader

Mullins Mechanical; Carrollton (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Mullins Mechanical seeks an Administrative Services Manager to support administrative and office services across all locations. Reporting to the Director of Business Operations, you will establish scalable processes, standards, and compliance activities to support growth.

You will lead the Office Management function, develop onboarding procedures, and drive continuous improvement across multiple offices. Strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree in Business Administration, Operations Management, Public Administration, or related field preferred.
• 5-10 years of experience in office management, administrative operations, business operations, compliance administration, or related functions.
• Experience managing multiple administrative functions simultaneously in a growing organization.
• Knowledge of insurance administration, licensing, compliance tracking, and vendor qualification processes preferred.
• Strong organizational, process management, and documentation skills.
• Excellent communication, stakeholder management, and problem-solving abilities.
• Proficiency with Microsoft 365, SharePoint, reporting tools, and business systems.

Responsibilities

• Oversee administrative operations and office support services across all company locations.
• Establish standards, policies, and workflows that promote consistency, professionalism, and operational efficiency.
• Develop scalable processes to support future office expansion and organizational growth.
• Serve as the primary leader for the Office Management function and administrative support network.
• Develop onboarding, training, and operating procedures for office personnel.
• Support planning, setup, and administrative readiness activities for new offices and satellite locations.
• Establish service expectations, performance standards, and communication processes across the office network.
• Foster collaboration and knowledge sharing among administrative teams.
• Lead special projects related to administrative operations, office services, and organizational growth initiatives.

Skills

Organizational leadership

Process management

Documentation

Stakeholder management

Problem-solving

Education

Bachelor's degree in Business Administration

Tools

Microsoft 365

SharePoint

Reporting tools

Business systems

Job description

Mullins Mechanical seeks an Administrative Services Manager to support administrative and office services across all locations. Reporting to the Director of Business Operations, you will establish scalable processes, standards, and compliance activities to support growth.

You will lead the Office Management function, develop onboarding procedures, and drive continuous improvement across multiple offices. Strong organizational and communication skills are essential.