Administrative & Operations Assistant

Olsten staffing services; Maxton (NC); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision

Job summary

Olsten staffing services seeks an Administrative & Operations Assistant in Maxton, NC, to support site administration and operations. The role blends clerical duties with hands-on exposure to a manufacturing environment, ideal for someone building a career in pharmaceuticals, life sciences, or manufacturing.

The candidate should have a high school diploma or GED with an Associate or Bachelor's degree preferred.

Qualifications

• High school diploma or GED required.
• Associate or Bachelor's degree preferred.
• Previous administrative, office, data entry, or manufacturing experience preferred.
• Strong computer skills and the ability to learn new software and systems.
• Experience with Microsoft Office, particularly Excel and Word, preferred.

Responsibilities

• Provide day-to-day administrative and operational support to the site.
• Perform accurate data entry into company systems and databases.
• Prepare, update, and maintain reports and spreadsheets.
• Organize, maintain, and file company records and documentation.
• Assist with document control and recordkeeping.
• Maintain accurate and organized electronic and paper files.
• Enter, retrieve, and verify information in various computer systems.
• Assist with tracking production or operational information as needed.
• Communicate professionally with employees, supervisors, and other departments.
• Assist with special projects and other administrative duties as assigned.
• Learn and follow company procedures, quality standards, and safety requirements.
• Provide support in the production area when needed.
• Be willing to flex between administrative and production responsibilities based on business needs

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Ability to learn new software

Education

Associate or Bachelor's degree preferred

High school diploma or GED required

Tools

Microsoft Excel

Microsoft Word

Data entry systems

Job description

Administrative & Operations Assistant

Pay: $18.00–$20.00 per hour
Schedule: Day Shift | Monday–Friday
Location: Maxton, NC
Job Type: Full-Time

Build Your Career in Pharmaceutical & Life Sciences!

Are you looking for an opportunity to use your administrative skills while gaining valuable experience in the pharmaceutical, life sciences, and manufacturing industry?

We are currently recruiting for an Administrative & Operations Assistant to join the team of a fast-growing global pharmaceutical company specializing in the development, manufacturing, and marketing of products supporting human health, animal health, and nutrition.

This is an excellent opportunity for an organized, detail-oriented individual who wants to build a career in the pharmaceutical or life sciences industry. The position combines administrative responsibilities with hands-on exposure to a manufacturing/production environment.

A two-year or four-year degree is preferred, making this a particularly good opportunity for a recent graduate or someone looking to transition into a career within pharmaceuticals, biotechnology, life sciences, quality, manufacturing, or operations.

Position Overview

The Administrative & Operations Assistant will provide administrative and operational support to the site. This position will assist with reports, filing, data entry, recordkeeping, and other administrative functions while also providing support in the production area when needed.

The ideal candidate is someone who is comfortable working with computers and data, learns new systems quickly, pays close attention to detail, and is willing to step into a production environment when business needs require it.

Responsibilities

• Provide day-to-day administrative and operational support to the site
• Perform accurate data entry into company systems and databases
• Prepare, update, and maintain reports and spreadsheets
• Organize, maintain, and file company records and documentation
• Assist with document control and recordkeeping
• Maintain accurate and organized electronic and paper files
• Compile information and assist with routine reporting
• Enter, retrieve, and verify information in various computer systems
• Assist with tracking production or operational information as needed
• Communicate professionally with employees, supervisors, and other departments
• Assist with special projects and other administrative duties as assigned
• Learn and follow company procedures, quality standards, and safety requirements
• Provide support in the production area when needed
• Be willing to flex between administrative and production responsibilities based on business needs

Qualifications

• High school diploma or GED required
• Associate degree or Bachelor's degree preferred
• Previous administrative, office, data entry, or manufacturing experience preferred
• Strong computer skills and the ability to learn new software and systems
• Experience with Microsoft Office, particularly Excel and Word, preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to work independently and as part of a team
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information appropriately
• Ability to prioritize multiple tasks and meet deadlines
• Must be comfortable working in both an office and production environment
• Must be willing to perform production-related duties when needed
• Ability to follow written procedures and maintain accurate documentation

Ideal Candidate

This position would be an excellent fit for someone who:

• Has recently completed an Associate or Bachelor's degree
• Has administrative or office experience and wants to move into the life sciences industry
• Has a degree in business, science, biology, chemistry, healthcare, manufacturing, or a related field
• Has experience with data entry, reporting, documentation, or office systems
• Is interested in building a long-term career in pharmaceuticals, biotechnology, quality, manufacturing, or operations
• Is comfortable learning new processes and computer systems
• Doesn't mind getting out of the office and supporting production when needed

Previous pharmaceutical or life sciences experience is NOT required. We are looking for someone with the right combination of administrative ability, attention to detail, willingness to learn, and interest in developing a career in the industry.

Why Consider This Opportunity?

This position offers the opportunity to gain real-world experience inside a global pharmaceutical organization while developing skills in administration, data management, documentation, manufacturing, and operations.

For the right candidate, this can be an excellent entry point into a long-term career in the pharmaceutical and life sciences industry.

Pay: $18.00–$20.00 per hour

Pay Details: $18.00 to $20.00 per hour

Benefit offerings available for our associates include:

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan

Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

In addition, our associates may be eligible for paid leave including the following:

• Paid Sick Leave
• Any other paid leave required by Federal, State, or local law
• Holiday pay

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.