Administrative Operations Assistant

ForTec Medical; Hudson (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

ForTec Medical is looking for an Administrative Operations Assistant to enhance our Operations team. The successful candidate will manage travel logistics, support training sessions, and provide administrative project support. Ideal candidates bring strong problem-solving skills and excellent communication abilities, making a significant impact within our operational framework.

Benefits

Hybrid work available after training

Opportunities for out-of-state and international travel

Qualifications

• 1-2 years’ experience in coordinating business travel and managing deadlines.
• Strong interpersonal, self-motivation, and attention to detail.

Responsibilities

• Coordinate travel logistics for new hire orientation and training.
• Assist in planning catering for training sessions and events.
• Provide administrative support to Operations Leadership.

Skills

Problem-Solving

Communication

Organization

Teamwork

Education

High school diploma or equivalent

Associate's or Bachelor's degree

Tools

Microsoft Office

Job description

We are seeking a proactive and detail-oriented Administrative Operations Assistant to support our Operations field and management teams. This hands-on role involves a blend of administrative tasks, internal and external communications, and day-to-day coordination. The ideal candidate is a strong problem-solver with excellent communication skills, the ability to manage multiple priorities, and a collaborative mindset.

1. Collaborate cross-departmentally to coordinate travel logistics for new hire orientation attendees, training classes, and support of company-wide meetings and events. Address all travel or other logistical issues as they occur.
2. Assist in coordinating on-site training sessions with internal departments and vendors. Compose correspondence to all involved.
3. Plan catering for training sessions, monthly new hire orientations, and events as needed.
4. Coordinate weekend and holiday on-call scheduling for all field operation locations, working directly with the answering service and managers across all time zones.
5. Support the planning and coordination of ForTec’s Annual National Meeting and local office celebrations.
6. Provide administrative and project support to Operations Leadership.
7. Coordinate ForTec uniform purchases for new hires and annual replenishments.
8. Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-2 years’ experience in coordinating business travel, project planning, and managing deadlines.
• Proficiency in Microsoft Office applications.
• Occasional flexibility outside business hours for travel issues.
• Strong teamwork, interpersonal, relationship management, self-motivation, and self-direction skills.
• Attention to detail, follow-up, good judgment, and problem-solving abilities.
• Strong analytical skills, organization, accuracy, and high attention to detail.

Additional Information

• An on-site work schedule is required during training; hybrid work is available afterward.
• Travel requirements: one out-of-state trip and one international trip annually.

Join ForTec Medical – make YOUR impact today!

The Company is an equal opportunity employer, providing employment without regard to race, color, religion, gender, citizenship, ethnicity, national origin, age, disability, pregnancy, genetic information, sexual orientation, veteran status, or any other protected characteristic under applicable laws.