Administrative Officer Senior

Catholic Relief Services; Northern (KY); Remote; USD 48,000 - 60,000; Full time

Job summary

Catholic Relief Services is seeking an Administrative Officer Senior to provide advanced administrative support across country program operations. You will oversee office operations, stores and inventory, asset management, facilities, travel, logistics coordination, and liaison activities.

The role requires strong organizational skills, excellent English communication, and the ability to work with minimal supervision while ensuring compliance and efficient stewardship of CRS resources.

Qualifications

• Excellent communication skills with fluency in English.
• Spanish language ability required; French and Portuguese desirable.

Responsibilities

• Coordinate administrative support activities for staff, visitors, and facilities.
• Implement administrative systems in line with CRS standards and donor requirements.
• Coordinate travel and logistics, including bookings and transfers.
• Liaise with service providers, vendors, landlords, and government offices.
• Maintain records and documentation related to assets, inventory, facilities, contracts, and travel.
• Suggest improvements to procedures to boost efficiency and compliance.
• Lead procurement for emergency response activities ensuring policy compliance.
• Provide travel and logistics support for events, delegations, and trainings.
• Collaborate with HRD Operations to support knowledge management and translation needs.
• Work with teams to resolve partnership challenges through dialogue.

Skills

Organizational skills

Communication skills

Interpersonal skills

Negotiation

Integrity

Tools

Microsoft Office

Job description

NOTE:This is aremote role. The hiring team is considering candidates wherever CRS is registered to work at.

NOTE: The Pay Range referenced in this job announcement only applies to applicants who perform the job within the US and to applicants classified by CRS as International Assignees. Staff hired on local payroll would follow the respective Country pay range. Your recruiter can share more about the specific salary range for your anticipated work location during the candidate selection process.

Pay Range
$48,328 - $59,665 Annually

Job Summary

The Administrative Officer Senior coordinates and provides advanced administrative support services to ensure responsive, effective, and efficient delivery of country program operations. The Administrative Officer Senior support the stewardship of CRS resources by overseeing assigned administrative processes related to general office support, stores and inventory, asset management, facilities, travel, logistics coordination, and liaison activities.

Roles and Key Responsibilities

• Coordinate assigned administrative support activities and resources to ensure timely, cost-effective, and quality service delivery for staff, visitors, offices, and guest house facilities.
• Support implementation of administrative systems, processes, and procedures in line with CRS standards, donor requirements, local regulations, and internal control expectations.
• Coordinate travel and logistics support for staff and visitors, including documentation, hotel bookings, airport transfers, local transportation arrangements, and related service provider follow-up.
• Liaise with relevant service providers, vendors, landlords, clearing agents, and government offices on assigned administrative matters to help ensure required documentation, authorizations, and agreements are current.
• Prepare, review, and maintain administrative records, reports, trackers, and documentation related to assets, inventory, facilities, contracts, leases, travel, logistics, and other assigned administrative services.
• Recommend practical improvements to administrative procedures, documentation, tracking tools, and service delivery processes to strengthen efficiency, compliance, and stewardship.
• Lead the procurement of goods and services for emergency response activities by assisting with purchasing processes, supplier sourcing and selection, and purchase requisition requirements, while promoting compliance with agency policies, localization objectives, and environmental sustainability commitments.
• Coordinate the provision of travel and logistics support and services to staff and visitors, events, delegation visits, workshops, and training activities including translation services, communication tools, and other operational requirements to ensure effective delivery.
• Work in close coordination with program and supply chain personnel to resolve issues and reconcile inventory records with accounting records.
• Collaborate with the HRD Operations team and technical advisors to maintain and improve knowledge management resources, facilitate the sharing of best practices, tools, and procedures, and coordinate document translation services as needed to support effective humanitarian response operations.
• Work closely with team members to ensure coordinated and consistent partner-strengthening efforts and resolve partnership challenges promptly through dialogue and support as needed

Knowledge, Skills and Abilities

• Strong organizational and planning skills.
• Excellent communication skills with fluency in English.
• Excellent skills in communications, networking, negotiating and interpersonal
• Results oriented and ability to work with minimum supervision
• Proven level of integrity and honesty
• Ability to work with minimum supervision.
• Must be computer literate in Microsoft Office.

Required Languages

English and Spanish, required; French and Portuguese desirable.

Travel

include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 50 %.

Supervisory Responsibilities

No