Administrative Officer Senior

CRS; United States; Remote; USD 48,000 - 60,000; Full time

Job summary

CRS is seeking an Administrative Officer Senior to coordinate and provide advanced administrative support for country program operations. You will oversee office support, stores, inventory, asset management, facilities, travel, logistics, and liaison activities to ensure efficient stewardship of resources.

The role requires strong organizational and communication skills, fluency in English, and the ability to work with limited supervision in a remote-enabled environment.

Qualifications

• Strong organizational and planning skills.
• Excellent English communication skills.
• Networking, negotiating and interpersonal skills.
• Results oriented with ability to work with minimal supervision.
• Proven integrity and honesty.
• Proficient in Microsoft Office.

Responsibilities

• Coordinate administrative support activities to ensure timely, cost‑effective, quality service for staff, visitors, offices, and guest house facilities.
• Support implementation of administrative systems aligned with donor requirements, regulations, and internal controls.
• Arrange travel and logistics for staff, including bookings and transfers.
• Liaise with service providers, vendors, landlords, and government offices on records and agreements.
• Maintain administrative records and reports related to assets, inventory, facilities, contracts, leases, travel, and logistics.
• Suggest improvements to administrative procedures and tools for efficiency and accountability.
• Assist with procurement for emergency response activities, supplier sourcing, and purchasing in line with policies and localization goals.
• Coordinate travel, logistics for events, delegation visits, workshops, and training, including translation services.
• Collaborate with program and supply chain teams to reconcile inventory and accounting records.
• Coordinate knowledge management and document translation to support humanitarian operations.
• Work with the team to strengthen partnerships and resolve issues through collaborative dialogue.

Job description

NOTE:This is aremote role. The hiring team is considering candidates wherever CRS is registered to work at.

NOTE: The Pay Range referenced in this job announcement only applies to applicants who perform the job within the US and to applicants classified by CRS as International Assignees. Staff hired on local payroll would follow the respective Country pay range. Your recruiter can share more about the specific salary range for your anticipated work location during the candidate selection process.

Pay Range
$48,328 - $59,665 Annually

Job Summary

The Administrative Officer Senior coordinates and provides advanced administrative support services to ensure responsive, effective, and efficient delivery of country program operations. The Administrative Officer Senior support the stewardship of CRS resources by overseeing assigned administrative processes related to general office support, stores and inventory, asset management, facilities, travel, logistics coordination, and liaison activities.

Roles and Key Responsibilities

• Coordinate assigned administrative support activities and resources to ensure timely, cost-effective, and quality service delivery for staff, visitors, offices, and guest house facilities.
• Support implementation of administrative systems, processes, and procedures in line with CRS standards, donor requirements, local regulations, and internal control expectations.
• Coordinate travel and logistics support for staff and visitors, including documentation, hotel bookings, airport transfers, local transportation arrangements, and related service provider follow-up.
• Liaise with relevant service providers, vendors, landlords, clearing agents, and government offices on assigned administrative matters to help ensure required documentation, authorizations, and agreements are current.
• Prepare, review, and maintain administrative records, reports, trackers, and documentation related to assets, inventory, facilities, contracts, leases, travel, logistics, and other assigned administrative services.
• Recommend practical improvements to administrative procedures, documentation, tracking tools, and service delivery processes to strengthen efficiency, compliance, and stewardship.
• Lead the procurement of goods and services for emergency response activities by assisting with purchasing processes, supplier sourcing and selection, and purchase requisition requirements, while promoting compliance with agency policies, localization objectives, and environmental sustainability commitments.
• Coordinate the provision of travel and logistics support and services to staff and visitors, events, delegation visits, workshops, and training activities including translation services, communication tools, and other operational requirements to ensure effective delivery.
• Work in close coordination with program and supply chain personnel to resolve issues and reconcile inventory records with accounting records.
• Collaborate with the HRD Operations team and technical advisors to maintain and improve knowledge management resources, facilitate the sharing of best practices, tools, and procedures, and coordinate document translation services as needed to support effective humanitarian response operations.
• Work closely with team members to ensure coordinated and consistent partner-strengthening efforts and resolve partnership challenges promptly through dialogue and support as needed

Knowledge, Skills and Abilities

• Strong organizational and planning skills.
• Excellent communication skills with fluency in English.
• Excellent skills in communications, networking, negotiating and interpersonal
• Results oriented and ability to work with minimum supervision
• Proven level of integrity and honesty
• Ability to work with minimum supervision.
• Must be computer literate in Microsoft Office.

Required Languages

English and Spanish, required; French and Portuguese desirable.

Travel

include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 50 %.

Supervisory Responsibilities

No