Administrative Officer Senior

Catholic Relief Services; United States; Remote; USD 48,000 - 60,000; Full time

Job summary

Catholic Relief Services in the United States is seeking an Administrative Officer Senior to coordinate advanced administrative support for country program operations, overseeing administrative processes, stores and inventory, asset management, facilities, travel, logistics coordination, and liaison activities. This is a remote role; CRS is registered to work at in the US and internationally.

The position requires fluency in English, 5+ years of progressive administrative experience, an

Qualifications

• Associate degree in administration/management, logistics, or accounting.
• Minimum 5 years progressive experience in administrative support, office administration, logistics, procurement, asset management, inventory management, or related operational support functions.

Responsibilities

• Coordinate administrative support activities to ensure timely, cost-effective service for staff and offices.
• Support administrative systems in line with donors and CRS standards.
• Coordinate travel and logistics for staff and visitors, including bookings.
• Liaise with service providers, vendors, landlords, and government offices on administrative matters.
• Prepare records, reports, and documentation for assets, inventory, facilities, and contracts.

Skills

Organizational skills

English fluency

Communication skills

Negotiation

Teamwork

Education

Associate degree

Bachelor’s degree (preferred)

Tools

MS Office

Job description

NOTE: This is a remote role. The hiring team is considering candidates wherever CRS is registered to work at.

NOTE: The Pay Range referenced in this job announcement only applies to applicants who perform the job within the US and to applicants classified by CRS as International Assignees. Staff hired on local payroll would follow the respective Country pay range. Your recruiter can share more about the specific salary range for your anticipated work location during the candidate selection process.

Pay Range
$48,328 - $59,665 Annually

Job Summary

The Administrative Officer Senior coordinates and provides advanced administrative support services to ensure responsive, effective, and efficient delivery of country program operations. The Administrative Officer Senior support the stewardship of CRS resources by overseeing assigned administrative processes related to general office support, stores and inventory, asset management, facilities, travel, logistics coordination, and liaison activities.

Roles and Key Responsibilities

• Coordinate assigned administrative support activities and resources to ensure timely, cost-effective, and quality service delivery for staff, visitors, offices, and guest house facilities.
• Support implementation of administrative systems, processes, and procedures in line with CRS standards, donor requirements, local regulations, and internal control expectations.
• Coordinate travel and logistics support for staff and visitors, including documentation, hotel bookings, airport transfers, local transportation arrangements, and related service provider follow-up.
• Liaise with relevant service providers, vendors, landlords, clearing agents, and government offices on assigned administrative matters to help ensure required documentation, authorizations, and agreements are current.
• Prepare, review, and maintain administrative records, reports, trackers, and documentation related to assets, inventory, facilities, contracts, leases, travel, logistics, and other assigned administrative services.
• Recommend practical improvements to administrative procedures, documentation, tracking tools, and service delivery processes to strengthen efficiency, compliance, and stewardship.
• Lead the procurement of goods and services for emergency response activities by assisting with purchasing processes, supplier sourcing and selection, and purchase requisition requirements, while promoting compliance with agency policies, localization objectives, and environmental sustainability commitments.
• Coordinate the provision of travel and logistics support and services to staff and visitors, events, delegation visits, workshops, and training activities including translation services, communication tools, and other operational requirements to ensure effective delivery.
• Work in close coordination with program and supply chain personnel to resolve issues and reconcile inventory records with accounting records.
• Collaborate with the HRD Operations team and technical advisors to maintain and improve knowledge management resources, facilitate the sharing of best practices, tools, and procedures, and coordinate document translation services as needed to support effective humanitarian response operations.
• Work closely with team members to ensure coordinated and consistent partner-strengthening efforts and resolve partnership challenges promptly through dialogue and support as needed

Knowledge, Skills and Abilities

• Strong organizational and planning skills.
• Excellent communication skills with fluency in English.
• Excellent skills in communications, networking, negotiating and interpersonal
• Results oriented and ability to work with minimum supervision
• Proven level of integrity and honesty
• Ability to work with minimum supervision.
• Must be computer literate in Microsoft Office.
• Required Languages : English and Spanish, required; French and Portuguese desirable.
• Travel : include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 50 %.
• Supervisory Responsibilities: No

Basic Qualifications

• Associate degree in administration/management, Logistics and Procurement and Accounting from an accredited college or university.
• Minimum of 5 years of progressive experience in administrative support, office administration, logistics, procurement, asset management, inventory management, or related operational support functions.

Preferred Qualifications

• Bachelor’s Degree
• Work experience with a local NGO

Agency Competencies (for all CRS Staff)

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust - Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strateg y and team priorities.

What we offer

CRS offers U.S. based staff a comprehensive benefits package, including medical, dental, life insurance, vision, and a generous retirement savings plan. Benefits packages for successful candidates employed outside the U.S. are based on the country of employment/in-country office where the candidate will perform the role. CRS´ work culture is a collaborative, mission-driven culture committed to improving the lives of the poor throughout the world.