ADMINISTRATIVE OFFICER III

State of Maryland; Maryland; On-site; USD 42,000 - 64,000; Full time

Job summary

The State of Maryland, Behavioral Health Administration, seeks a detail-oriented Administrative Specialist to write and review grant-related documents, ensuring clear intent and a professional product. You will manage the flow of documents for awarding funds and maintain logs for easy access by MDH staff.

Responsibilities include controlling all documentation, assisting in dissemination, and coordinating reviews across multiple offices.

Qualifications

• Education: Graduation from an accredited high school or equivalency.
• Three years of administrative staff or professional work.
• Substitution options include college credits, degree, or military service.

Responsibilities

• Write and review grant documents for clarity and professionalism.
• Monitor the flow of required documents for awarding funds.
• Maintain logs and tracking systems to locate documents quickly.
• Control all documentation and assist in disseminating information.

Skills

Grant documentation

Log maintenance

Tracking systems

Education

High school diploma

Job description

Main Purpose of Job

The main purpose of this position is to write and review documents to ensure the clarity of intent and that they present as a professional product to assist the Grants Unit in the Behavioral Health Administration. This involves creating and monitoring the flow of required documents for awarding funds. This requires a proven ability and expertise in writing and editing skills. This position will also assist with the traffic flow of these required documents. This requires maintaining logs and other tracking systems to be able to identify the exact location of the myriad documents that are circulated for the review and approval by various MDH staff. This requires exceptional organizational skills to facilitate immediate and easy access to all documents. This position will control all documentation, and assist in disseminating the information.

GRADE

STD0015

LOCATION OF POSITION

MDH Behavioral Health Administration

Catonsville, MD 21228

Main Purpose of Job

The main purpose of this position is to write and review documents to ensure the clarity of intent and that they present as a professional product to assist the Grants Unit in the Behavioral Health Administration. This involves creating and monitoring the flow of required documents for awarding funds. This requires a proven ability and expertise in writing and editing skills. This position will also assist with the traffic flow of these required documents. This requires maintaining logs and other tracking systems to be able to identify the exact location of the myriad documents that are circulated for the review and approval by various MDH staff. This requires exceptional organizational skills to facilitate immediate and easy access to all documents. This position will control all documentation, and assist in disseminating the information.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes

• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

The desired candidate should possess:

• Experience drafting and reviewing grant-related documentation.
• Experience organizing, maintaining logs, and using tracking systems.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or [e-mail] .

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.