Administrative Officer II

City of Montgomery, AL; Montgomery (AL); On-site; USD 72,000 - 98,000; Full time

Job summary

City of Montgomery, AL seeks a Budget Manager to oversee fiscal and human resources across departments, ensuring analytical and managerial support to department heads. The role focuses on preparing consolidated budgets, managing procurement, payroll, and personnel actions, while supervising staff.

The incumbent serves as liaison to the legislative body and council, oversees enterprise fund accounting, and proactively seeks grants to support initiatives; reports to a department head.

Qualifications

• Bachelor's degree in business administration, public administration, or closely related field.
• Four years of budget management experience in purchasing, payroll administration, or grants management.
• Two years of supervisory experience.

Responsibilities

• Prepare consolidated cabinet-level or multiple-department budgets.
• Oversee procurement of services, equipment and supplies.
• Manage payroll and personnel actions.
• Supervise two or more employees.
• Liaise with the legislative body and city council.
• Effectively manage the financial accounting of enterprise funds.
• Proactively seek and administer grants to support departmental initiatives.

Skills

Budget management

Procurement oversight

Payroll administration

Grants research and administration

Supervisory experience

Education

Bachelor's degree in business/public administration

Job description

The fundamental reason this classification exists is to effectively manage the fiscal and human resources of multiple departments while ensuring that analytical and managerial support is provided to department heads. The work responsibilities include preparing a consolidated cabinet-level or multiple-department operational budget, overseeing the procurement of services, purchasing equipment and supplies, and efficiently managing payroll and personnel actions while supervising two or more employees. Additionally, this position may serve as the department’s liaison to the legislative body and city council, effectively manage the financial accounting of enterprise funds, and proactively seek and administer grants to support departmental initiatives. This classification is distinguished from the Administrative Officer due to its extensive range of administrative duties, the complexity and volume of budgets managed, and the diverse range of employees within the department. The incumbent in this position is instrumental in overseeing cabinet-level departmental budgets, making strategic purchasing decisions, and managing personnel transactions. Typically, this employee reports directly to a department head or assistant department head.

Must have a Bachelor’s Degree in business administration, public administration, or a closely related field and four (4) years of budget management experience in purchasing, payroll administration, or grants research and management, including two (2) years of supervisory experience.

NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.