Director of Finance and Administration

City of Three Rivers; Three Rivers (MI); On-site; USD 95,000 - 140,000; Full time

Job summary

The City of St Joseph is seeking an experienced Chief Financial Officer to direct and manage the Administrative Services Department, including Finance, Purchasing, Human Resources, Information Technology and Risk Management. You will administer fiscal operations, provide strategic planning, and act as City Treasurer with responsibility for investments and bank relations.

Responsibilities include budget preparation, grant administration, audits, and financial reporting.

Qualifications

• Requires a bachelor’s degree in accounting, public administration or closely related field.
• MBA/MPA/CPA and municipal/economic development experience preferred.
• Four years of broad administrative experience in financial management and related municipal activities, including supervisory responsibilities.

Responsibilities

• Direct and oversee Administrative Services including Finance, Purchasing, HR, IT and Risk Management.
• Manage fiscal operations, budgeting, audits, and annual reporting.
• Serve as City Treasurer; oversee investments and banking relations.
• Coordinate budget preparation, amendments, and financial analysis for City Manager and Commission.
• Monitor grants, prepare reimbursements and final expenditure reports.
• Lead union negotiations and personnel policy development.
• Oversee IT services, cybersecurity, and staff training within Finance.
• Supervise Finance Department staff and respond to employee inquiries.

Skills

Budget analysis

Financial reporting

Grant management

Leadership

Policy development

Team supervision

Purchasing/Procurement

Strategic planning

Treasury/investment management

Tax/compliance

Education

Bachelor’s degree in accounting, public administration or closely related field

MBA/MPA/CPA preferred

Job description

Under the direction of the City manager, this position will direct, manage and oversee the activities and operations of the Administrative Services Departments, including Finance, Purchasing, Human Resources, Information Technology and Risk Management; administer the fiscal operations of the City; provide direction and strategic planning for various projects assigned by the City Manager; functions as the Chief Financial Officer for the City; provide highly responsible and complex administrative support to the City Manager; and perform other duties as assigned by the City Manager.

Performance Responsibilities:

• Monitor accounting activities in all City funds to ensure accurate, comprehensive, complete, and consistent records.
• Responsible for ensuring accuracy and efficiency of daily financial operations, including verification, and posting of accounts receivable and all receipts, pre-audits on accounts payable checks for accuracy and proper account coding, and review of general ledger transactions for accuracy and proper classification.
• Prepare required Transparency reports as required by State and Federal mandates.
• Maintains chart of accounts in accordance with State mandates and City policies and procedures.
• Responsible for purchasing and bidding process, including RFP preparation.
• Completes monthly and year end closing processes.
• Prepares monthly financial statements.
• Serves as City Treasurer; plan and administer the investment of City funds; coordinates transactions with various financial institutions; maintains records of investments.
• Oversees timely completion of bank account reconciliations as well as monthly balance sheet account reconciliations.
• Coordinate budget preparation, monitor performance, prepare amendments, perform budget analysis, and advise the City Manager and Commission on budget items.
• Conduct activities to prepare for and coordinate the City’s Annual Audit. Including preparing supporting schedules and addressing findings.
• Monitor all state and federal grants, prepare grant reimbursement requests and final expenditure reports.
• Assist with City Risk Management and Property Liability.
• Ensures that the Finance Department is committed to customer service and is responsible to all employee questions and responds in a timely and professional manner.
• Coordinate job postings, interviews, candidate selection processes, and preparation of offer letters with department heads.
• Participate in union negotiations; analyze financial impacts of bargaining proposals; support contract administration and interpretation with the City Manager and legal counsel.
• Develop, update, interpret, and administer personnel policies with the City Manager and legal counsel.
• Coordinate employee evaluation processes and assist supervisors with performance concerns and improvement plans.
• Address employee concerns; coordinate or conduct workplace investigations as assigned; assist with grievances, corrective action, and disciplinary documentation.
• Oversee City information technology services, purchases, cybersecurity needs, and staff training; provide technical and email support to staff and commissioners; manage user accounts, access, and email security; coordinate responses to IT emergencies; and fulfill authorized email release requests.
• Perform training, supervising, and evaluating Finance Department staff.
• Perform other duties and activities as assigned by the City Manager.

This position requires a bachelor’s degree from an accredited college or university with a major in accounting, public administration or a closely related field is required, or equivalent combination of experience and education. MBA/MPA/CPA plus three (3) years of municipal and economic development experience is preferred. Four (4) years of broad and increasingly responsible administrative experience in financial management, planning, organization, coordination, and direction of varied municipal activities including a portion of which involved personnel administration and supervising other professional staff.