Administrative Officer I/Budget Officer

State of North Carolina - Agriculture & Consumer Services; North Carolina; Hybrid; USD 45,000 - 80,000; Full time

Benefits offered by this job

Telework day option

Job summary

The State of North Carolina, Department of Agriculture and Consumer Services, is seeking an Administrative Officer I (NS) who will administer the Food Distribution Division’s office functions.

Responsibilities include managing the division’s budget, grants, and purchasing; acting as liaison with fiscal staff; and handling federal funds, audits, and procurement tasks. Telework is available for one day per week where feasible.

Qualifications

• Bachelor’s degree with 1 year of HR, budgeting, research or administrative management experience, or a like combo.
• Experience with NCFS, e-procurement, and state surplus property systems.
• Proficiency in Microsoft Office (Word, Excel) and related software.

Responsibilities

• Oversee administrative, fiscal, and purchasing for the Administrative Office of the Food Distribution Division.
• Manage division budget, grant administration, and procurement processes.
• Serve as primary contact with agency fiscal staff; coordinate audits and reporting.
• Draw down federal funds; handle accounts payable and vendor follow-up; maintain records.
• Assist in fixed assets and timekeeping, processing POs and invoices.

Skills

NCFS experience

e-procurement

surplus property system

Federal funds reporting

Microsoft Office (Word, Excel)

Education

Bachelor’s degree + 1 year in HR/budgeting/administrative mgmt

Tools

Microsoft Office

Job description

AgencyDept of Agriculture , Consumer ServicesDivisionAgriculture Consumer ServiceJob Classification TitleAdministrative Officer I (NS)Position Number60012719GradeNC11About UsThe N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.Description of WorkPlease note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.Position currently qualifies for a telework option for 1 telework day. Telework options are subject to change at the discretion of management.The Food Distribution Division contributes to the nutritional wellbeing of the citizens of North Carolina by distributing USDA foods to eligible Recipient Agencies. Food Distribution administers six food programs for USDA.This position is responsible for all administrative, fiscal, and purchasing for the Administrative Office of the Food Distribution Division under the general supervision of the division director. Duties include oversight and management of the division budget, grant administration, and purchasing. This position serves as the division’s contact regarding all financial and administrative activities. This position administers and manages all aspects of the division’s appropriated and grant budgets; is responsible for representing the division during audits performed by the State and Federal auditors; and is the primary contact with agency fiscal and budget staff. Duties involve drawing down federal funds; accounts payable; e-procurement; working with and following up with vendors; responsible for transporting bank deposits; working on procurement; assisting in maintenance of fixed assets/records; processing expense accounts; timesheet program hours; processing purchase orders; coding invoices; payroll reports and maintaining records and reports. This position interacts with personnel at all staff levels within the division; NCDA&CS; state agencies and federal agencies on budget and fiscal matters.*Selected applicant will be subject to a reference check, driver’s license check, and background check.Knowledge Skills and Abilities/Management PreferencesRecruitment Range-$45,431-$79,504Experience working with the North Carolina Financial System (NCFS), e-procurement, and the state surplus property system.Proficient with Microsoft Office (Word, Excel).Experience with federal funds, including drawing down federal funds and/or preparing federal quarterly reports.Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience .Please follow the instructions to apply online. It is important that your application includes all your relevant education and experience. Text or attached resumes ARE NOT accepted as a substitution for a completed application. Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.* Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete. *Questions regarding this posting? Contact 919-707-3201.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Bachelor’s degree from an appropriately accredited institution and one year of experience in HR, budgeting, research or administrative management; or an equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Toni Lynn TooleyRecruiter Email: [e-mail]