Administrative Specialist I - Office Manager

State of North Carolina - Agriculture & Consumer Services; North Carolina; On-site; USD 39,000 - 69,000; Full time

Job summary

The North Carolina Forest Service seeks an Administrative Specialist I to provide essential support to the District Forester across division programs in Asheville. The role includes budget handling, invoice coding, requisitions, and HR tasks, ensuring compliance with state policies.

You will answer public inquiries, arrange deadlines, assist with contracts, and maintain office systems. Emergency response duties may require you to act as Finance Section Chief on incidents and support daily

Qualifications

• High school diploma or GED with two years of related administrative experience, or equivalent mix.

Responsibilities

• Support budget management, invoicing, and budget revisions.
• Process requisitions in NC E-procurement system and review personnel time.
• Provide reception and office support, and assist in emergency response as needed.

Skills

Accounts receivable

Accounts payable

Timekeeping

IT troubleshooting

Written communication

Verbal communication

Education

High school diploma or GED

Job description

AgencyDept of Agriculture , Consumer ServicesDivisionNorth Carolina Forest ServiceJob Classification TitleAdministrative Specialist I (S)Position Number60031702GradeNC08About UsThe N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.Description of Work*** This is a readvertisement. All previous applicants MUST reapply to be considered. ***Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.The North Carolina Forest Service is a team of professionals who provide forest protection, emergency response, resource management and environmental education to the residents and landowners of North Carolina through a variety of programs. The NC Forest Service provides services to the 100 counties in North Carolina.The primary purpose of this position is to provide administrative assistance and support to the District Forester in all division program areas. Duties include budget management, accounting, human resource/personnel assistance, requisition, contracts, document creation, file organization, directing and reception of the public, maintenance of local computer/technology systems, and emergency response as needed relating to financial and/or administrative support of a wildfire or other emergency “all-risk” incident.Key tasks include preparing and reviewing a variety of computer-generated documents with accuracy, coding invoices for payment, identifying and keying budget revisions in the NCAS system, creating requisitions in the NC E-procurement System, reviewing and entering personnel time, reconciling purchasing card transactions, preparing contracts, and interpreting State, Department, and Agency policies to assist with ensuring compliance throughout the district in all program areas. Other roles include conducting new employee orientation, providing computer support and troubleshooting to personnel when computer problems arise, and overseeing maintenance of office equipment and supplies. Emergency response duties include functioning as the Finance Section Chief on the District’s Incident Management Team and serving as operations dispatcher on low fire danger days. Duties during periods of fire activity will include assisting or functioning as fire operations dispatcher with resource management, tracking, and documentation. Will be required to perform daily functions in the operations center.The NCFS is an Emergency Response Division. Work schedule may require extended work hours and possible duty on holidays and weekends.Duty Station Location: 220 Sardis Road, Asheville, NC 28806Knowledge Skills and Abilities/Management PreferencesRecruitment Range: $39,244 - $68,679Experience with accounts receivable and payableExperience with employee timekeeping and processingExperience working with computers, servers, and/or networks, troubleshooting issues and connectivity issues.Ability to problem-solve, organize, and prioritize workExcellent written and verbal communication skillsAny employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.Please follow the instructions to apply online. It is important that your application includes all your relevant education and experience. Text or attached resumes ARE NOT accepted as a substitution for a completed application. Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.* Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete. *Questions regarding this posting? Contact 919-707-3201.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Alyssa Bartholomew HollickRecruiter Email: [e-mail]