Administrative Officer I

Department of Transportation; North Carolina; On-site; USD 45,000 - 80,000; Full time

Job summary

Department of Transportation in North Carolina seeks an Administrative Officer I (NS) to provide critical operational support to the Senior Director of Economic Opportunity and Compliance. The role encompasses report writing, data verification, and records management across statewide programs.

The position involves scheduling meetings, coordinating executive travel, managing calendars, and preparing briefing materials and executive summaries for leadership.

Qualifications

• Demonstrated ability to establish and maintain effective working relationships with Director or higher-level management, staff and external stakeholders.
• Working knowledge of the principles and practices of business administration as it applies to government programs.
• Documented experience in exercising judgement and discretion in application of policy and procedures.

Responsibilities

• Schedule meetings and coordinate executive travel; manage calendars.
• Capture detailed meeting minutes and oversee meeting logistics.
• Prepare briefing materials and executive summaries for leadership.
• Communicate professionally with staff, leadership, external agencies, and the public across written, telephone, and in-person settings.

Skills

Relationship management

Public administration

Policy interpretation

Communication

Education

Bachelor's degree + 1 year experience

Job description

Agency Dept of Transportation Division Secretary Job Classification Title Administrative Officer I (NS) Position Number 60027548 Grade NC11

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

The NCDOT Office of Economic Opportunity and Compliance (EOC) exists to promote economic opportunity, growth and engagement in communities across N.C. to ensure stakeholders have access and opportunity to participate in transportation programs. EOC is responsible for advocating, administering, implementing, and monitoring the Department’s Title VI Nondiscrimination Program, Disadvantaged Business Enterprise (DBE)program, Unified Certification Program, Small Business Program, Equal Opportunity Contractor Compliance Program, Americans with Disabilities Act Program, On-the-Job Training (OJT) Program, and University Collaborations/ HBCU Outreach.

The Administrative Officer I provides critical operational, administrative, and programming support directly to the Senior Director of Economic Opportunity and Compliance. This role ensures seamless execution of day-to-day operations across all compliance and business development initiatives. This support includes report writing, data verification, information summarization and reconciliation, records management, data collection and analysis, research, inventory and expenditure tracking. Provides primary support administration to the Senior Director of EOC for statewide program initiatives, daily operations, special projects, and operational reporting. Communicates professionally and effectively with staff, leadership, external agencies, and the public across written, telephone, and in-person settings. Responsible for scheduling meetings, coordinating executive travel, managing calendars, capturing detailed meeting minutes, overseeing meeting logistics, and preparing briefing materials and executive summaries.

Knowledge Skills and Abilities/Management Preferences

• Demonstrated ability to establish and maintain effective working relationships with Director or higher-level management level, public individuals, staff and other members of the organization.
• Working knowledge of the principles and practices of business administration as it applies to government programs.
• Documented experience in exercising judgement and discretion in application of policy and procedures.
• Demonstrated ability to explain and interpret program information to clients/customers and staff.

Salary

Salary Grade and Salary Range: NC11 $45,431 - $79,504

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. Bachelor’s degree from an appropriately accredited institution and one year of experience in HR, budgeting, research or administrative management; or an equivalent combination of education and experience. In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

State Application Resources/Frequently Asked Questions

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting.