Administrative Officer 2

Commonwealth-of-Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Commonwealth of Pennsylvania in Harrisburg is seeking an Administrative Officer 2 to support essential administrative operations within the Department of Human Services. You will help manage personnel, budgets, and processes to ensure compliance and smooth daily operations across headquarters and field offices.

The role includes oversight of hiring, payroll, onboarding, and budget development, with telework potential Part-time up to three days per week and in-office days at 303 Walnut Street,

Qualifications

• Progressively responsible and varied office management or staff work experience.
• Experience in personnel management, budgeting, or procurement.
• Any equivalent combination of experience and training.

Responsibilities

• Personnel Oversight: Manage hiring actions, review job descriptions, and maintain personnel files and reports.
• County Program Review: Evaluate merit system submissions, conduct on-site reviews, and prepare compliance findings.
• Timekeeping Management: Run timekeeping reports, resolve payroll issues, and interpret leave rules.
• Performance Monitoring: Oversee employee review processes and track evaluation submissions.
• Onboarding Coordination: Guide onboarding and offboarding steps, assist supervisors, and ensure proper documentation.
• Budget Support: Monitor appropriations, review expenditures, and assist with program budget development.

Skills

Office management

Budgeting

Personnel management

Education

Bachelor's degree

Job description

Are you ready to support important administrative operations as an Administrative Officer 2 with the Department of Human Services? This role gives you the chance to keep essential programs running smoothly through organization and teamwork. You help maintain clear processes and reliable systems that guide daily operations. Take part in a mission-driven environment where your work strengthens services that impact communities across the state.

This position supports key administrative, personnel, and budget functions within the Office of Mental Health and Substance Abuse Services. You help guide processes that ensure compliance, organization, and consistency across headquarters and field offices. As an Administrative Officer 2, you will perform the following duties:

• Personnel Oversight:Manage hiring actions, review job descriptions, and maintain personnel files and reports
• County Program Review:Evaluate merit system submissions, conduct on-site reviews, and prepare compliance findings
• Timekeeping Management:Run timekeeping reports, resolve payroll issues, and interpret leave rules
• Performance Monitoring:Oversee employee review processes and track evaluation submissions
• Onboarding Coordination:Guide onboarding and offboarding steps, assist supervisors, and ensure proper documentation
• Budget Support:Monitor appropriations, review expenditures, and assist with program budget development

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time, up to three days per week, and report to 303 Walnut Street in Harrisburg, PA, for your two in-office days. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1; or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

This position is notsubject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods:

• Applicants must meet one of the following methods to be considered for this vacancy:
  • Promotion Without Exam
  • Reassignment(Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment).
  • Transfer (Only current civil service employees who hold the same job title will qualify for transfer to another agency.).
  • Voluntary Demotion
  • Reinstatement(Former civil service employees may only be reinstated to the job title from which they resigned. Current civil service employees are not eligible through reinstatement.).

Promotion Without Examination (PWOE):

• Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
  • Administrative Assistant 2
  • Administrative Officer 1
  • Business Analyst 1
  • Equal Opportunity Specialist 1
  • Fiscal Management Specialist 1
  • Human Resource Analyst 1
  • Management Analyst 1
  • Procurement Specialist 1
  • Purchasing Agent Supervisor
• Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
• The promotion without examination requirements are issued in accordance with merit system employment regulations.
• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.