Administrative Officer 1

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 42,000 - 54,000; Full time

Job summary

Commonwealth of Pennsylvania's Department of Community & Economic Development seeks an Administrative Officer 1 to provide administrative and program support for local government initiatives, loan programs, and planning efforts. You will coordinate communications, manage records, and help improve processes across the Governor's Center for Local Government Services.

Telework up to 3 days per week is possible.

Qualifications

• Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training.
• One or more years of experience using Microsoft Teams.
• One or more years of experience using Microsoft Word.
• One or more years of experience using Microsoft Excel.
• One or more years of experience using Microsoft PowerPoint.
• One or more years of experience using Microsoft SharePoint.
• You must be able to perform essential job functions.
• Preferred: One or more years of experience using Adobe Acrobat

Responsibilities

• Program Support: Assist with administration of financial recovery planning and loan programs
• Process Improvement: Review procedures, recommend enhancements, and help implement approved changes
• Customer Service: Respond to inquiries and direct requests to appropriate resources and staff
• Event Coordination: Organize meetings, conferences, webinars, and training activities
• Records Management: Maintain files, reports, dashboards, and program information systems
• Staff Assistance: Support onboarding activities and provide guidance on established procedures

Skills

Office administration

Communications

Organizational skills

Education

Bachelor's degree

Experience-based equivalence

Tools

MS Teams

MS Word

MS Excel

MS PowerPoint

MS SharePoint

Job description

Are you ready to help shape programs and services that support local governments across Pennsylvania? Join the Department of Community & Economic Development (DCED) as an Administrative Officer 1 and support programs that strengthen communities throughout the Commonwealth. This position offers the opportunity to coordinate projects, improve processes, and assist leaders who work with local governments. Your contributions will help keep important initiatives running smoothly and efficiently. Apply today to build a career where organization and innovation make a real difference!

DESCRIPTION OF WORK

This position provides administrative and program support for local government initiatives, loan programs, and planning efforts. The role helps coordinate communications, manage records, improve processes, and support program operations across the Governor's Center for Local Government Services. As an Administrative Officer 1, you will perform the following duties:

• Program Support: Assist with administration of financial recovery planning and loan programs
• Process Improvement: Review procedures, recommend enhancements, and help implement approved changes
• Customer Service: Respond to inquiries and direct requests to appropriate resources and staff
• Event Coordination: Organize meetings, conferences, webinars, and training activities
• Records Management: Maintain files, reports, dashboards, and program information systems
• Staff Assistance: Support onboarding activities and provide guidance on established procedures

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview .
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training .

Additional Requirements

• You must have one or more years of experience using Microsoft Teams.
• You must have one or more years of experience using Microsoft Word.
• You must have one or more years of experience using Microsoft Excel.
• You must have one or more years of experience using Microsoft PowerPoint.
• You must have one or more years of experience using Microsoft SharePoint.
• You must be able to perform essential job functions.

Preferred Qualifications (not required)

• One or more years of experience using Adobe Acrobat

Veterans:

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.