Administrative Officer.

US Army Corps of Engineers; St. Louis (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

US Army Corps of Engineers in St. Louis seeks a civilian Administrative Specialist to manage executive correspondence, draft non-technical papers, and maintain suspense tracking for action items.

This role supports leadership by coordinating official visits, ceremonies, and stakeholder events. The position involves compiling operational data for briefings, presentations, and reports; managing complex calendars; and overseeing end-to-end travel in line with Joint Travel Regulations and DoD

Qualifications

• Experience providing administrative support and handling correspondence.
• Ability to manage calendars, track action items, and prepare documents and reports.
• Familiarity with DoD/Army administrative policies and instructions.

Responsibilities

• Manages the executive correspondence workflow and ensures grammar, format, and clarity per AR 25-50.
• Composes non-technical correspondence, summaries, meeting minutes, and information papers with suspense tracking.
• Assists leadership with planning and executing official visits, ceremonies, conferences, and stakeholder events.
• Compiles and analyzes data to prepare executive briefings, reports, charts, and presentations for leadership and partners.
• Manages executive calendars with authority to commit leadership time.
• Oversees end-to-end travel operations for command group and dignitaries compliant with JTR and DoD policies.
• Coordinates districtwide administrative processes and provides guidance to ensure uniform procedures.
• Serves as financial and administrative processing SME within CEFMS.

Skills

Administrative support

Calendar management

Executive correspondence

Travel coordination

Education

Bachelor's degree

Tools

CEFMS

Office software

Job description

• Manages the executive correspondence workflow, drafting, reviewing, and tracking official correspondence for grammar, format, and clarity in strict adherence to Army Regulation 25-50 and USACE/MVD standards.
• Composes non-technical correspondence, executive summaries, meeting minutes, and information papers, maintaining automated suspense tracking for all action items.
• Assists leadership with planning and executing official visits, ceremonies, conferences, stakeholder engagements, and other command sponsored events.
• Compiles, verifies, and analyzes operational and administrative data from across the District to prepare executive briefings, reports, charts, and presentations for leadership, higher headquarters, and interagency partners.
• Manages and synchronizes complex executive calendars for the Command Group with full authority to commit leadership time.
• Manages end-to-end travel operations for the Command Group and visiting dignitaries in compliance with Joint Travel Regulations (JTR), DoD policies, and CEFMS.
• Coordinates districtwide administrative processes and provides authoritative interpretation/guidance to ensure administrative policies and standard procedures are uniformly executed across all divisions, branches, and field offices.
• Serves as financial and administrative processing SME within CEFMS.
  

Duties

• Manages the executive correspondence workflow, drafting, reviewing, and tracking official correspondence for grammar, format, and clarity in strict adherence to Army Regulation 25-50 and USACE/MVD standards.
• Composes non-technical correspondence, executive summaries, meeting minutes, and information papers, maintaining automated suspense tracking for all action items.
• Assists leadership with planning and executing official visits, ceremonies, conferences, stakeholder engagements, and other command sponsored events.
• Compiles, verifies, and analyzes operational and administrative data from across the District to prepare executive briefings, reports, charts, and presentations for leadership, higher headquarters, and interagency partners.
• Manages and synchronizes complex executive calendars for the Command Group with full authority to commit leadership time.
• Manages end-to-end travel operations for the Command Group and visiting dignitaries in compliance with Joint Travel Regulations (JTR), DoD policies, and CEFMS.
• Coordinates districtwide administrative processes and provides authoritative interpretation/guidance to ensure administrative policies and standard procedures are uniformly executed across all divisions, branches, and field offices.
• Serves as financial and administrative processing SME within CEFMS.
  

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
  

Qualifications

Who May Apply

• Current Department of Army Civilian Employees
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998
  

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Minimum Qualifications For NH-02

General Experience: Three years progressively responsible experience, 1 year of which was equivalent to at least the NH-01/GS-04 grade level, which includes providing administrative support; assisting with managing correspondence, tracking action items, and/or maintaining calendars; and using office software to prepare documents and/or reports.

OR

Education: Four year course of study leading to a bachelor's degree. (Note: You must attach a copy of your transcripts.)

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 36. Then divide your total number of completed undergraduate semester hours (or equivalent) by 120. Add the two percentages. (Note: You must attach a copy of your transcripts.)

Education

FOREIGN EDUCATION

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• This is a pay banded position. The NH-02 band encompasses grades GS-05 through GS-11 under the General Schedule (GS) system.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in
• This is a #51 General Administration and Management Career Program position aligned under the Human Capital & Resource Management (HC/RM) Career Management Directorate.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
  

Reasonable Accommodation (RA) Requests

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.