Research Administrator 3

UCLA Health; Los Angeles (CA); Hybrid; USD 74,000 - 152,000; Full time

Job summary

UCLA Health seeks an experienced Research Administrator to join the Department of Medicine’s collaborative team. You will support faculty through the full lifecycle of sponsored research, from proposal development and submission to award setup, post‑award administration and closeout.

The role involves reviewing budgets, salaries, effort commitments, and expenditures, coordinating with colleagues to ensure compliant, timely proposals and awards, and maintaining rigorous records for diverse

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 5+ years of research administration experience.
• Strong communication and interpersonal skills.
• Ability to establish and maintain cooperative working relationships.
• Strong organizational and prioritization abilities.
• Detail-oriented in a fast-paced environment.
• Proficiency with Adobe and Microsoft Suite, especially Excel.
• Strong writing skills for diverse audiences within sponsor guidelines.
• Knowledge of grant funding processes and reporting requirements.
• Ability to perform complex financial analysis and reporting.

Responsibilities

• Support faculty throughout the full lifecycle of sponsored projects from proposal to closeout.
• Review budgets, effort commitments, salaries and expenditures for proposals and awards.
• Oversee research proposals and awards with a collaborative team approach.
• Maintain contract and grant records in compliance with sponsor policies.
• Develop and monitor financial reporting and analysis for assigned investigators.

Skills

Interpersonal skills

Communication

Attention to detail

Time management

Strong writing

Excel proficiency

Adobe software

Grant funding knowledge

Financial analysis

Education

Bachelor’s Degree or equivalent

Tools

Adobe

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday, 8:00am - 5:00pm

Posted Date

08/12/2026

Salary Range: $74445 - 152460 Annually

Employment Type

Duration

Indefinite

Job #

32252

Primary Duties and Responsibilities

The Department of Medicine is seeking an experienced Research Administrator to join its collaborative research administration team supporting a diverse and growing portfolio of sponsored research. In this role, the incumbent will support faculty throughout the full lifecycle of their research awards, from proposal development and submission through award setup, post-award administration, and closeout, helping advance innovative, investigator-led research.

The position provides an opportunity to manage a variety of moderately complex research proposals, including single-investigator NIH submissions, while reviewing and analyzing key financial components such as budgets, effort commitments, salaries, and project expenditures. The incumbent will work closely with faculty and research administration colleagues in a collaborative support model, partnering with a Senior Research Administrator to provide coordinated expertise and effective portfolio management for assigned Principal Investigators.

The ideal candidate uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards, and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. The senior fund manager works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.

Annual range: $74,445.00-$152,460.00

Job Qualifications

Required:

• Bachelor’s Degree in and/or equivalent combination of education and experience.
• 5+ years of research administration experience.
• Interpersonal skills to effectively communicate information in a timely, professional manner.
• Ability to establish and maintain cooperative and effective working relationships with various stakeholders.
• Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet programmatic and financial needs.
• Close attention to detail in a fast-paced, fluctuating workload environment.
• Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor’s guidelines
• Demonstrated knowledge of effective grant funding processes, procedures and techniques
• Ability to perform complex financial analysis and customized reporting

Preferred:

• Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complicated financial scenarios
• Knowledge of and experience working with a variety of external sponsors, federal and state sponsors, private foundations, industry sponsors, etc.
• Organization skills to create and maintain administrative and financial files effectively.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.