Administrative Officer 3

UCLA Health; Los Angeles (CA); On-site; USD 88,000 - 134,000; Full time

Benefits offered by this job

Hybrid work model

Onsite in Los Angeles

Job summary

The UCLA Health Department of Medicine seeks an Administrative Officer to lead administrative and operational work for the GIM – Extensivist and Palliative Care. You will supervise finance, HR, faculty and staff admin, and strategic planning in a research‑intensive division.

This role partners with leadership to advance patient care, education, and groundbreaking research. Hybrid schedule with onsite operations in Los Angeles.

Qualifications

• Minimum of 5 years as a project lead in a business/admin unit within a basic science/clinical department or service line.
• Bachelor's Degree and/or equivalent combination of education & experience.
• Understanding of strategic leadership, planning and change management approaches in a complex environment.
• Ability to persuade and influence people at various levels to achieve results.
• Ability to identify and analyze pertinent information/data to make recommendations and decisions.
• Effective interpersonal and communication skills.
• Commitment to integrity and accountability.
• Understanding of financial planning concepts in academic health care and higher education.
• Ability to listen and understand differing viewpoints.
• Ability to communicate medical/policy/administrative information in English.

Responsibilities

• Oversee a broad portfolio of administrative and operational functions for the division.
• Partner with departmental leadership to optimize day-to-day operations.
• Drive process improvements and support research missions.

Skills

Strategic leadership

Strong communication

Diplomacy

Data interpretation

Education

Bachelor's degree

Job description

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday, 8:00am - 5:00pm

Salary Range: $87800.4 - 133632 Annually

Employment Type

Duration

Indefinite

Primary Duties and Responsibilities

The Department of Medicine is seeking a collaborative and experienced Administrative Officer to serve as a key operational leader supporting the clinical chief for the GIM – Extensivist and Palliative Care. In this position, you will oversee a broad portfolio of administrative and operational functions for a nationally recognized, research-intensive academic division, including finance, human resources, faculty and staff administration, strategic planning, facilities, and operational initiatives. The Administrative Officer will partner closely with departmental leadership to optimize day-to-day operations, drive process improvements, and ensure the successful execution of the division's academic, clinical, and research missions. This is an exceptional opportunity for a proactive leader who thrives in a fast‑paced environment and enjoys supporting innovative programs that advance patient care, education, and groundbreaking research.

Annual range: $87,800.40-$133,632.00

Job Qualifications

Required:

• Minimum of 5 years as a project lead in a business/admin unit within a basic science/clinical department or service line.
• Bachelor's Degree and/or equivalent combination of education & experience
• Understanding of the concepts of strategic leadership, planning and change management approaches in a complex environment, preferably a research‑intensive medical school/health system.
• Ability to demonstrate an entry level of diplomacy in persuading and influencing people at various levels to achieve results.
• Ability to identify and analyze pertinent information/data to make and communicate recommendations and decisions.
• Effective interpersonal and communication skills.
• Ability as a partner to maintain a culture of integrity and accountability. (Required)
• Understanding of financial planning concepts as it pertains to academic health care, research and higher education.
• Ability to serve as a receptive listener and seeks to understand the differing sides of each situation.
• Demonstrated ability to communicate medical, policy and administrative information in English.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.