Administrative Officer

Jesus House Chicago; Chicago (IL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established community-focused organization is seeking an administrative support professional to join their team. This role involves providing comprehensive administrative assistance, managing correspondence, and supporting various church events and projects. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to handle sensitive information with discretion. This position offers an opportunity to contribute to the church's mission while working in a supportive office environment. If you are a self-starter with a passion for community service, this role is perfect for you.

Benefits

401(k)

Health Insurance

Paid Time Off

Office Environment

Qualifications

• Minimum of 2 years of administrative experience required.
• Must be committed to the church's mission and message.

Responsibilities

• Answer incoming calls and manage correspondence.
• Prepare documentation for Sunday services and maintain records.
• Support special church projects and events.

Skills

Verbal Communication

Written Communication

Attention to Detail

Self-Starter

Professionalism

Light Bookkeeping

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Education

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

RESPONSIBLE FOR: CHURCH OFFICE ADMINISTRATION

LOCATION: JESUS HOUSE CHICAGO CHURCH OFFICE

JOB SUMMARY:

To provide comprehensive administrative support to the Church, ranging from general, day-to-day administrative duties and the administration of weekly helpline calls including all services assigned by the Services to Management.

Responsibilities

ADMINISTRATIVE RESPONSIBILITIES:

1. Answer all incoming telephone calls by answering general queries and taking messages as required
2. Responsible for incoming and outgoing correspondence
3. Prepare various documentation for Sunday services as required
4. Update and maintain various administrative records
5. Responsible for office inventory
6. Provide support for special church projects and events
7. Undertake all administrative functions as directed by the Head of Support Services

PASTORAL CARE RESPONSIBILITIES:

1. Update the new guests and new converts database including sending out weekly follow-up letters
2. Send out weekly list of new guests and new converts to welcome and Discipleship departments respectively
3. Provide administrative support to all pastoral care events
4. Provide administrative support for Small Groups, Sunday school, etc.

EVENT ADMINISTRATION RESPONSIBILITIES:

1. Provide administrative support for all Church special events as assigned by the Head of Support Services
2. Establish and maintain appropriate management support systems for events and associated projects hosted by the Church

REQUIRED KNOWLEDGE, SKILL AND ABILITIES:

1. Must be committed to the church’s mission and message
2. Must be a self-starter with an innovative approach to administration and a keen eye for detail
3. Must exercise exceptional judgment in dealing with sensitive and personal issues and information
4. Must be able to handle light bookkeeping
5. Must be professional and polite
6. Have excellent verbal and written communication skills
7. Proficient computer skills; Microsoft Word, Excel, PowerPoint, Outlook, etc.
8. Has initiative, and can be trusted to work with minimal supervision

EDUCATION AND EXPERIENCE:

1. Associate’s degrees or Bachelor’s degree recommended
2. At least 2 years administrative experience

In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from Jesus House Chicago you will be required to share proof of a COVID-19 vaccination. This requirement is subject to accommodation in compliance with applicable laws.

BENEFITS:

• 401(k)
• Health insurance
• Paid time off
• Physical Setting/Location: Office environment
• Schedule: Tuesdays to Sunday (Off on Saturday & Mondays)