Human Resources Associate, Chicago, IL (Hybrid) Temporary

THE LARKO GROUP; Chicago (IL); Hybrid; USD 50,000 - 75,000; Full time

Job summary

Join a fast-growing pharmaceutical company as an HR Associate in Chicago. This pivotal support role involves coordinating onboarding, managing interview schedules, and ensuring a positive candidate experience. Ideal candidates have 2-5 years of HR experience and strong initiative. This is a fantastic opportunity to establish yourself with a rapidly growing company focused on long-term success.

Qualifications

• 2–5 years of HR experience.
• Experience in onboarding and new hire logistics.
• Background in a fast-paced, high-growth environment.

Responsibilities

• Coordinate onboarding processes and manage background checks.
• Support interview scheduling and candidate communication.
• Maintain accurate HR records and compliance with policies.

Skills

Communication

Detail-oriented

Organized

Solution-focused

Proactive mindset

Education

Bachelor’s degree

Tools

Microsoft Office

Excel

PowerPoint

Job description

Human Resources Associate, Chicago, IL (Hybrid) Temporary

Join a fast-growing pharmaceutical company in a pivotal support role as they expand their team and build for the future! We’re looking for a motivated and detail-oriented HR Associate/Assistant to join our client’s team on a long-term contract. The ideal candidate brings 2–5 years of HR experience, a strong sense of initiative, and a passion for supporting people and processes.

In this role, you’ll assist with onboarding, offer administration, interview scheduling, and overall hiring process coordination. You’ll work closely with both the HR and Talent Acquisition teams to ensure a smooth and efficient experience for every candidate and new hire. Strong communication skills, a proactive mindset, and a positive outlook are key.

This is a fantastic opportunity to establish yourself with a company that’s growing rapidly and investing in its people and processes for long-term success.

Responsibilities

• Coordinate onboarding processes, ensuring all steps are completed accurately and on time, including initiating and tracking background checks, verifying I-9 documentation, scheduling drug testing, and preparing and sending offer letters.
• Support interview scheduling and candidate communication, working closely with hiring managers and candidates to coordinate calendars, send confirmations, and ensure a positive candidate experience.
• Manage administrative tasks related to the new hire process, such as tracking onboarding progress, updating internal systems, organizing employee files, and ensuring compliance with internal policies and legal requirements.
• Collaborate with the Talent Acquisition team to streamline and manage the logistics of the hiring process from interview coordination to final offer processing, ensuring efficiency and consistency at each step.
• Maintain accurate and up-to-date records in HR systems and spreadsheets, demonstrating strong attention to detail and ensuring data integrity throughout all hiring and onboarding activities.

Ideal Experience

• Bachelor’s degree is preferred.
• HR background with exposure to onboarding and new hire logistics.
• Experience supporting a fast-paced, high-growth environment.
• Detail-oriented, organized, and solution-focused.
• Able to work with a sense of urgency and manage multiple priorities.
• Use Microsoft Office tools (Excel, PowerPoint) to track and present information.