Administrative Office Specialist

Tohono O'odham Nation; Ajo (AZ); On-site; USD 26,000 - 38,000; Full time

Job summary

Tohono O’odham Nation in Hickiwan, AZ is seeking a detail-oriented secretary to provide day-to-day support to directors and staff. You will perform reception duties, filing, typing, and document processing using standard office equipment.

The role requires strong English grammar, basic math, and the ability to work independently with occasional extended hours and travel within the Nation. A high school diploma or GED is required along with at least one year in general clerical work.

Qualifications

• High School Diploma or GED and 1 year of general clerical work.
• Must type 40 WPM (Full Level) or 30 WPM (CLI).
• Proficiency in grammar, spelling, and math.
• Ability to operate office equipment and filing systems.

Responsibilities

• Act as a receptionist and greet the public and staff.
• Transfer calls, take messages, and schedule appointments.
• Create and maintain filing systems; retrieve and purge files as needed.
• Process documents via fax, mail, and office equipment.
• Prepare memos, letters, reports, and logs as required.
• Maintain confidential information and meet deadlines.

Skills

Customer service

Organizational skills

Written communication

Time management

Education

High School Diploma/GED

Tools

PC/computer

Copier

Printer

Fax machine

Job description

Tohono O’odham Nation in Hickiwan, AZ is seeking a detail-oriented secretary to provide day-to-day support to directors and staff. You will perform reception duties, filing, typing, and document processing using standard office equipment.

The role requires strong English grammar, basic math, and the ability to work independently with occasional extended hours and travel within the Nation. A high school diploma or GED is required along with at least one year in general clerical work.