Administrative Support Specialist

Tohono O'odham Nation; Sells (AZ); On-site; USD 22,000 - 30,000; Full time

Job summary

The Tohono O'odham Nation seeks a detail-oriented administrative assistant to provide secretarial support to directors and managers in Sells, AZ. Under close supervision, you will handle receptionist duties, maintain filing systems, process documents, and assist with correspondence and forms.

Responsibilities include greeting visitors, routing calls, preparing documents, proofreading, and supporting office operations.

Qualifications

• High School Diploma or GED with 1 year of general clerical work experience or equivalent.
• Ability to type 40 WPM (Full Level) and 30 WPM (CLI).
• Proficiency in grammar, spelling, and math per levels.
• Background check and driving license requirements may apply.
• Fluency in Tohono O'odham language and English could be required by department.

Responsibilities

• Greet public and visitors; handle information requests.
• Accept and route calls; take messages and schedule appointments.
• Manage filing systems and maintain accurate records.
• Prepare memos, letters, reports, minutes, and labels.

Skills

Customer service

Office organization

Written communication

Time management

Multi-line phone etiquette

Education

High School Diploma or GED

Tools

Typing 40 WPM

Job description

The Tohono O'odham Nation seeks a detail-oriented administrative assistant to provide secretarial support to directors and managers in Sells, AZ. Under close supervision, you will handle receptionist duties, maintain filing systems, process documents, and assist with correspondence and forms.

Responsibilities include greeting visitors, routing calls, preparing documents, proofreading, and supporting office operations.