Hospital Admin Assistant – Multi-Site Support

Tohono O'odham Nation; Tucson (AZ); On-site; USD 32,000 - 52,000; Full time

Job summary

The Tohono O’odham Nation is seeking an Administrative Clerk to provide essential clerical and administrative support in the hospital administrative office. The role requires strong communication, multitasking, and attention to detail as you create correspondence, manage schedules, and coordinate travel and meetings.

Candidates must have a high school diploma or GED and two years of clerical experience, with typing speed of 40 WPM and notary certification within six months.

Qualifications

• High School Diploma or GED with two years clerical experience.
• Must type 40 WPM.
• Sixty percent proficiency in grammar, spelling, and math.
• Must obtain Arizona Notary Public Commission within six months of hire.
• Criminal background and FBI fingerprint checks required to determine suitability for employment.

Responsibilities

• Create correspondence, reports, minutes, agendas, or memos from drafts or verbal instructions.
• Photocopies, collates, and distributes documents.
• Prepare outgoing correspondence (emails, faxes, memos).
• Create spreadsheets and enter information into databases for reporting.
• Maintain office supplies and equipment; arrange for maintenance.
• Receive, log, sort, and distribute mail and messages.
• Perform receptionist duties and greet visitors; respond to inquiries.
• Review forms for completeness per policies.
• Maintain calendars; coordinate meetings and travel arrangements.
• Assist with time and attendance software and time records.

Skills

Strong communication

Multi-tasking

Time management

Customer service

Verbal and written communication

Education

High School Diploma or GED

Tools

Word processing software

Spreadsheets (Excel)

Database software

Job description

The Tohono O’odham Nation is seeking an Administrative Clerk to provide essential clerical and administrative support in the hospital administrative office. The role requires strong communication, multitasking, and attention to detail as you create correspondence, manage schedules, and coordinate travel and meetings.

Candidates must have a high school diploma or GED and two years of clerical experience, with typing speed of 40 WPM and notary certification within six months.