Hospital Admin Assistant: Scheduling & Office Support

Tohono O'odham Nation; Sells (AZ); On-site; USD 21,000 - 30,000; Full time

Job summary

Tohono O'odham Nation in Sells, AZ, is seeking a detail-oriented clerical/administrative specialist for a hospital administrative office role. You will perform routine tasks, manage documents, schedule meetings, coordinate travel, and support timekeeping while ensuring confidentiality and accuracy in a fast-paced setting.

The position requires strong communication and multitasking skills, fluency in English with potential Tohono O'odham language knowledge, and adherence to policies.

Qualifications

• High School Diploma or GED and two years' clerical experience or equivalent.
• Must type 40 WPM.
• Sixty percent proficiency in grammar, spelling, and math.
• Must obtain Arizona Notary Public within six months.
• Background and FBI fingerprint checks required; 39-month driving record.
• Valid driver's license; no DUIs or major traffic citations in past three years.
• May require fluency in Tohono O'odham and English.

Responsibilities

• Create correspondence, reports, minutes, agendas, or memos.
• Photocopy, collate, and distribute documents.
• Prepare outgoing emails, faxes, and memos.
• Create spreadsheets and enter data into databases for reports.
• Maintain office supplies and equipment; arrange maintenance.
• Receive, log, and distribute mail and messages.
• Greet visitors, answer phones, and provide information.
• Review forms for completeness per policies.
• Maintain calendars and arrange meetings.
• Assist with travel arrangements and related documents.
• Assist with time and attendance software and timely time records.
• Performs other duties as assigned and supports team.

Skills

Cultural knowledge

Communication

Multi-tasking

Customer service

Data entry

Meeting scheduling

Time management

Office software

Education

High School Diploma or GED

Tools

Word processing

Spreadsheets

Database software

Job description

Tohono O'odham Nation in Sells, AZ, is seeking a detail-oriented clerical/administrative specialist for a hospital administrative office role. You will perform routine tasks, manage documents, schedule meetings, coordinate travel, and support timekeeping while ensuring confidentiality and accuracy in a fast-paced setting.

The position requires strong communication and multitasking skills, fluency in English with potential Tohono O'odham language knowledge, and adherence to policies.