Administrative & Office Operations Specialist

Clean Virginia; Charlottesville (VA); On-site; USD 45,000 - 55,000; Full time

Job summary

A nonprofit organization dedicated to clean energy is seeking an Administrative Specialist in Charlottesville, VA. This full-time role involves managing day-to-day office operations, supporting financial tasks, and maintaining internal systems. The successful candidate will have strong organizational skills, excellent communication abilities, and relevant experience. Familiarity with technology and bookkeeping systems is preferred. The position requires presence in the Charlottesville office on weekdays and begins in March 2026.

Qualifications

• 3+ years in office management, administration, or operations.
• Excellent communication skills, both written and verbal.
• Experience with bookkeeping and vendor management.

Responsibilities

• Manage day-to-day operations of the office, ensuring smooth functioning.
• Coordinate facilities vendors and manage leases and supplies.
• Support financial operations including payroll processing.

Skills

Organizational skills

Verbal communication

Written communication

Attention to detail

Technical proficiency

Time management

Tools

QuickBooks

Google Workspace

Slack

Salesforce

Bill.com

Job description

A nonprofit organization dedicated to clean energy is seeking an Administrative Specialist in Charlottesville, VA. This full-time role involves managing day-to-day office operations, supporting financial tasks, and maintaining internal systems. The successful candidate will have strong organizational skills, excellent communication abilities, and relevant experience. Familiarity with technology and bookkeeping systems is preferred. The position requires presence in the Charlottesville office on weekdays and begins in March 2026.