Operations & Facilities Coordinator

USA The Nature Conservancy; Virginia; On-site; USD 60,000 - 67,000; Full time

Job summary

The Nature Conservancy in Charlottesville, VA seeks an Operations Specialist to provide in-person administrative, logistical, and operational support for the office. You will help with procurement, events, IT, facilities, and records management while coordinating workflows across teams.

You will handle mail, vendor contracts, budgeting support, and staff logistics. A bachelor’s degree with 2 years of related experience or equivalent is required, plus strong communication and collaboration

Qualifications

• Bachelor’s degree and 2 years related experience or equivalent combination.
• Experience coordinating operational, administrative or business processes.
• Experience organizing meetings, events, or operational logistics.

Responsibilities

• Receive, process, and distribute mail; manage emails and Outlook lists.
• Process invoices, reimbursements, and expense reports; assist with budget prep.
• Coordinate special events and meetings; ensure technology readiness and logistics.
• Serve as primary liaison with building landlord and maintain vendor relationships.

Skills

Administrative skills

Communication

Project coordination

Vendor management

Event coordination

Education

Bachelor's degree

Tools

Outlook

Job description

The Nature Conservancy in Charlottesville, VA seeks an Operations Specialist to provide in-person administrative, logistical, and operational support for the office. You will help with procurement, events, IT, facilities, and records management while coordinating workflows across teams.

You will handle mail, vendor contracts, budgeting support, and staff logistics. A bachelor’s degree with 2 years of related experience or equivalent is required, plus strong communication and collaboration