Office Operations & Events Specialist

USA The Nature Conservancy; Charlottesville (VA); On-site; USD 43,000 - 63,000; Full time

Job summary

The Nature Conservancy seeks an Operations Specialist for our Charlottesville, VA office. You will provide in-person administrative, logistical, and operational support to sustain day-to-day office functions, including procurement, events, IT, and records management.

You will guide staff on processes and systems, helping ensure compliance and efficiency across the team. You will coordinate meetings and special events, manage vendor relationships, and support fleet and facility operations.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience coordinating operational, administrative or business processes.
• Experience organizing meetings, events, or operational logistics; and cross-team communication.

Responsibilities

• Receive, process, and distribute mail and incoming checks; document scanning.
• Process invoices and reimbursements; assist with budget preparation and vendor contracts.
• Coordinate special events and meetings; manage communications, logistics, and participant support.
• Serve as primary liaison with building landlord; manage facility, parking, and vehicle issues; maintain relationships with vendors.
• Provide reception support during events; ensure compliance with policies and procedures; handle confidential information.

Skills

Project coordination

Operational logistics

Cross-team collaboration

Communication skills

Education

Bachelor's degree

Equivalent combination of education/experience

Tools

Outlook

Job description

The Nature Conservancy seeks an Operations Specialist for our Charlottesville, VA office. You will provide in-person administrative, logistical, and operational support to sustain day-to-day office functions, including procurement, events, IT, and records management.

You will guide staff on processes and systems, helping ensure compliance and efficiency across the team. You will coordinate meetings and special events, manage vendor relationships, and support fleet and facility operations.