Administrative Office Manager

Empower Pharmacy; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading healthcare company in Houston seeks an Administrative Office Manager to ensure efficient office operations. The role involves managing administrative tasks, coordinating communications, and supporting the company's mission to provide quality medication. Ideal candidates will have strong organizational skills and a background in office management.

Benefits

No-Cost Medication

Onsite Health & Wellness – IV Therapy Drips

Comprehensive Medical, Dental, and Vision Options

Telehealth visits

Paid & Volunteer Time Off

401K Dollar-for-Dollar Up to 4%

Flexible Schedules

Rewards & Recognition Program

Qualifications

• Minimum 5 years of experience in office administration or office manager role.
• Bachelor’s degree in a related field preferred.

Responsibilities

• Manages administrative support tasks and serves as a primary point of contact.
• Oversees office facilities and supplies, ensuring a productive work environment.
• Coordinates travel arrangements and manages scheduling for meetings.

Skills

Organizational Skills

Multitasking

Problem-Solving

Customer Focus

Communication

Education

Bachelor’s or Associates degree in business administration

Tools

Microsoft Office Suite

Job description

Location: Houston, Texas 77041, United States

Posted: May 12, 2025

Job Type: Full Time

Req# 4365

Operations

Company Overview

Empower is a visionary healthcare company committed to providing quality, affordable medication to millions of patients across the nation. We hold the distinguished position of being the largest 503A compounding pharmacy and FDA-registered 503B outsourcing facility in the country serving the functional medicine markets.

What sets us apart is our relentless focus on four core values: People, Quality, Service and Innovation. Our dedicated team of professionals collaboratively works to break new ground in the fields of manufacturing, distribution and quality control, providing a uniquely integrated approach to healthcare. Leveraging our vertical integration of the pharmaceutical supply chain, state-of-the-art technology, and a commitment to excellence, we are constantly pushing the boundaries of what is possible in medication accessibility and affordability.

You're not just starting a job; you're joining a mission. We believe in empowering our team to innovate, grow, and drive real change in the healthcare industry. If you're a forward-thinker who thrives in a fast-paced, transformative environment, Empower is the place for you. Here, you’ll be encouraged to share your ideas, expand your skill set, and contribute to projects that genuinely make a difference. We prioritize the well-being of our team members, and we offer a supportive and engaging workplace where your contributions are not just recognized but celebrated.

Let’s revolutionize healthcare, together. Join us and be a part of something extraordinary.

Position Summary

The Administrative Office Manager ensures efficient office operations, coordinating communication, scheduling, and administrative tasks. This role supports Empower Pharmacy’s mission by fostering collaboration and maintaining a productive, organized work environment.

Duties and Responsibilities

• Manages administrative support tasks, including correspondence, scheduling, and inquiries, while serving as a primary point of contact for internal and external communications.
• Oversees office facilities and supplies, coordinating maintenance and vendor relations to ensure a well-functioning and productive work environment.
• Organizes and maintains physical and digital filing systems, ensuring easy access and confidentiality of sensitive information.
• Coordinates travel arrangements, manages scheduling for meetings and events, and supports office events with logistical planning and catering.
• Assists with financial tasks like processing expenses and invoicing, tracks hourly employee attendance, and supports onboarding and Human Resources (HR) processes.

While performing the responsibilities of the job, the employee is required to talk and hear . The employee is often required to remain in a stationary position for a significant amount of the workday and frequently use their hands and fingers to handle or feel in order to access, input, and retrieve information from the computer and other office productivity devices . The employee is regularly required to move about the office and around the corporate campus . The employee is regularly required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.

Knowledge and Skills

• Demonstrates exceptional organizational, multitasking, and problem-solving skills, with the ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software, with experience in budget management and financial reporting preferred.

Key Competencies

• Customer Focus: Ability to build strong customer relationships and deliver customer centric solutions.
• Optimizes Work Processes: Know the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Resourcefulness: Secures and deploys resources effectively and efficiently.
• Manages Complexity: Makes sense of complex, high quality, and sometimes contradictory information to effectively solve problems.
• Ensures Accountability: Holds self and others accountable to meet commitments and objectives.
• Situational Adaptability: Adapts approach and demeanor in real time to match shifting demands of different situations.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Values

• People: Our people define who we are as a company, and we believe that understanding and addressing the needs of our team, clients, and community is fundamental to fostering a culture of support and growth.
• Quality: Quality stands at the core of our mission, reflecting our commitment to excellence in every medication we produce.
• Service: We are here to serve others. Every interaction with our patients, providers, employees and other stakeholders comes from a place of service.
• Innovation: By continuously exploring new methodologies and embracing technology, we ensure that every solution we offer is at the forefront of pharmaceutical care.

Experience and Qualifications

• Bachelor’s or Associates degree in business administration, HR , communication, or any related field.
• Minimum of 5 years of experience in office administration or office manager role in a mid-size to large organizations (30+ people).

Employee Benefits, Health, and Wellness

• No-Cost Medication: Get your prescribed compounded medications at no cost, ensuring your health without the financial burden.
• Onsite Health & Wellness – IV Therapy Drips: Rejuvenate with complimentary onsite IV Therapy drips, enhancing your well-being and energy levels.
• Comprehensive Medical, Dental, and Vision Options: Choose from three medical plans tailored to your needs, plus options for dental and vision coverage for you and your family.
• Telehealth visits: Access board-certified Doctors anytime, anywhere for you and your family.
• Paid & Volunteer Time Off: Enjoy paid time off for personal pursuits and contribute to causes you care about with volunteer time off.
• Paid Holidays (8 scheduled; 2 floating): Celebrate with eight scheduled holidays and two floating holidays, giving you flexibility and time for personal traditions.
• Life & AD&D Coverage: Secure your and your family's financial future with life and accidental death and dismemberment (AD&D) insurance.
• FSA (Flexible Spending Account): Manage healthcare expenses smartly with pre-tax dollars in a Flexible Spending Account (FSA).
• 401K Dollar-for-Dollar Up to 4%: Invest in your future with our 401K plan, featuring a dollar-for-dollar match up to 4%.
• Company Paid Short-Term Disability: Provided at no cost, which replaces 60% of your income if you become disabled for a short period of time.
• Flexible Schedules: Balance work and life seamlessly with our flexible scheduling options.
• Rewards & Recognition Program: Your hard work doesn't go unnoticed – enjoy rewards and recognition beyond your paycheck.

Additional Voluntary Benefits

• Accident Insurance: Pays a lump sum benefit to help cover expenses following an accidental injury.
• Hospital Indemnity Insurance: Enhance your peace of mind with supplemental hospital insurance for unexpected stays.
• Critical Illness: Protect your finances from the expenses of a serious health issue.
• Long-Term Disability: Protect your income during illness or injury with long-term disability coverage.
• Supplemental Life & AD&D: Add an extra layer of financial protection for you and your loved ones with supplemental life and AD&D coverage.
• Legal Services: Access professional legal assistance to address concerns confidently.
• Identity Theft Protection: Safeguard your identity and finances with our identity theft protection benefit.
• Pet Insurance: Care for your furry family members with our pet insurance coverage.
• Employee Assistance Program: Confidential counseling and support services for a holistic approach to your well-being.