Administrative Office Coordinator - Social Services

City of Chesapeake Virginia; Chesapeake (VA); On-site; USD 41,000 - 42,000; Full time

Job summary

The City of Chesapeake, Virginia is seeking an Office Coordinator to provide administrative support to the Service’s Program Managers and CPS, Foster Care, Adoptions and Adult Services units. Proficiency in Word, Excel, Outlook and databases such as Oasis, Peer Place and Harmony is essential.

Responsibilities include supervising clerical staff, handling budgets, payroll-related tasks, grant tracking, data reporting, and FOIA support, along with general office duties and special projects as

Qualifications

• Associate’s degree or equivalent in word processing/secretarial skills or related field.
• Two years of full-time administrative support experience.
• Employees may be expected to work beyond scheduled hours for department needs or emergencies.

Responsibilities

• Supervise and train clerical staff; manage scheduling, assignments and benefits.
• Take dictation, minutes, create forms and reports.
• Answer phones, assist customers, direct inquiries, relay messages.
• Maintain personnel data and assist payroll/audits.
• Manage department budget and expenditures; assist with budget prep.
• Compile data and prepare routine and specialized reports; grant tracking.
• Maintain supply inventory; process requisitions and purchases; AP/AR.
• Coordinate sites, databases and operations; trouble-shoot department computers.
• Schedule meetings and manage mail; support daily operations.
• Data entry, filing, faxing and photocopying.
• Assist with special projects as directed by supervisor.

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Education

Associate degree in word processing/secretarial skills or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Oasis

Peer Place

Harmony

Job description

The City of Chesapeake, Virginia is seeking an Office Coordinator to provide administrative support to the Service’s Program Managers and CPS, Foster Care, Adoptions and Adult Services units. Proficiency in Word, Excel, Outlook and databases such as Oasis, Peer Place and Harmony is essential.

Responsibilities include supervising clerical staff, handling budgets, payroll-related tasks, grant tracking, data reporting, and FOIA support, along with general office duties and special projects as