Fundraising Coordinator

Public Outreach Consultancy Inc; Boston (MA); On-site; USD 28,000 - 30,000; Part time

Job summary

Public Outreach Consultancy Inc in Boston is seeking a Part-time administrative professional to support our office operations, with a focus on organization and efficiency across the Boston location and remote US offices. The role emphasizes paperwork processing, onboarding, records management, and professional communication.

The ideal candidate will be detail-oriented, capable of managing multiple tasks, and comfortable with Google Workspace, Excel, and spreadsheets.

Qualifications

• 1-2 years of administrative experience.
• 1 year of Customer Service experience preferred.
• Passionate about spreadsheets and/or a fast learner who’s not afraid of Excel/Google Sheets.
• Intermediate-to-advanced understanding of Google Workspace.
• Solution-oriented problem solver.

Responsibilities

• Provide administrative support to managers and staff.
• Assist with new hire paperwork and onboarding documents.
• Manage and maintain office records, documents, and filing systems.
• Prepare and distribute emails and memos.
• Order and manage office equipment and supplies management.
• Serve as a point of contact for internal and external communications.
• Ensure meeting rooms are prepared and set up as needed.
• Greet and assist visitors, clients, and guests.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain and update employee and client databases.
• Assist in tracking and reconciling office expenses.
• Prepare expense reports and submit them for approval.
• Ensure compliance with health and safety regulations.

Skills

Communication skills

Data entry

Prioritization

Independent work

Time management

Tools

Google Workspace

Excel

Google Sheets

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Part Time

2 days ago Requisition ID: 1468

Salary Range: $20.00 To $22.50 Hourly

Position Type Part-time, 30 hrs/week

Schedule Monday - Friday, 9AM-3PM no weekend shifts available

Salary Hourly, $20 - $22.50/hr (based on experience)

Location In-office / Boston, MA (2 locations)

Reports To US Admin Manager

Description

Public Outreach is looking for a rockstar to spearhead the management and efficient organization of our Boston offices, with virtual support for other US offices. With a small but mighty admin/logistics team spread across North America (Canada/US), from Vancouver to Halifax, from LA to NYC.

Public Outreach is a leader in the charity fundraising industry, with a large part of its success summarized in its motto: Honest. Respectful. Effective.

We are looking for an individual who embodies our motto and is passionate about our staff and mission.

This ideal candidate is efficient as a way of life, is excited to create/refine processes, and thrives in a vibrant, diverse workspace. We are looking for someone who can pay attention to detail, has strong communication skills, and who approaches situations with a positive outlook.

Overview Of Job Duties:

• Provide administrative support to managers and staff


• Assist with new hire paperwork and processing of onboarding documents


• Manage and maintain office records, documents, and filing systems


• Prepare and distribute emails and memos


• Order and manage office equipment and supplies management


• Serve as a point of contact for internal and external communications


• Ensure meeting rooms are prepared and set up as needed


• Greet and assist visitors, clients, and guests


• Prepare, format, and proofread documents, reports, and presentations


• Maintain and update employee and client databases


• Assist in tracking and reconciling office expenses


• Prepare expense reports and submit them for approval


• Ensure compliance with health and safety regulations


• Help plan or assist with occasional maintenance services

Requirements:

1-2 years of administrative experience, 1 year of Customer Service experience preferred

Passionate about spreadsheets and/or a fast learner who’s not afraid of Excel/Google Sheets

Intermediate-to-advanced understanding of Google Workspace (Gmail, Google Calendars, Google Sheets, etc)

Solution-oriented problem solver

Excellent documentation and project-tracking skills

Qualifications:

Excellent communication skills, written and verbal

Strong data entry skills with a record of high accuracy

Demonstrated ability to manage priorities

Demonstrated ability to work independently

Ability to effectively coordinate multiple tasks and strictly adhere to deadlines

Positive attitude with the ability to thrive in a stressful working environment

Must be able to lift up to 50 lbs ( large package handling, arranging desks, etc)

Public Outreach supports a diverse and equal world and welcomes people from all walks of life into our already eclectic teams. Accommodations will be made at the candidate's request during all aspects of the hiring and onboarding process.

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