Administrative Office Assistant

Carmel Landscapes; Kentucky; Hybrid; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Paid time off and vacation time

Company laptop and phone provided

Career growth opportunities

Work from home opportunities after ac­

acclimation

Job summary

Carmel Landscapes is seeking an experienced Administrative Office Assistant to join our team serving clients in the Chagrin Valley area. The role focuses on supporting the owner and managing office operations, with opportunities for remote scheduling flexibility after acclimation.

We offer year-round employment with benefits and PTO, plus a company laptop and phone. Ideal for those looking to grow within a sustainability-focused landscape design firm in the Northeast Ohio area.

Qualifications

• 0–5 years of experience in administrative roles.
• Ability to create and manage spreadsheets in Excel.
• Experience with Microsoft Office (Word, PowerPoint, Outlook).
• Strong customer service skills via phone and email.
• Ability to work independently and in teams.
• Excellent written and verbal communication.

Responsibilities

• Assist company owner with office-related tasks.
• Serve as first contact for customer service and data management.
• Schedule meetings and coordinate appointments.
• Maintain QuickBooks registry.
• Invoicing, inventory, purchase orders, job costing using QuickBooks and Excel.
• Purchasing where necessary.
• Client and vendor database maintenance.
• Document editing and form creation using Adobe Acrobat.

Skills

Excel

Office suite

Customer service

Independent work

Team collaboration

Problem solving

Written and verbal communication

Tools

QuickBooks

Adobe Acrobat

Job description

Carmel Landscapes is Northeast Ohio's premier eco-friendly, sustainability-first landscape design and construction company. We are seeking an experienced Administrative Office Assistant to join our team serving clients in the Chagrin Valley area.

About Us

We are certified professionals specializing in biophilic design for custom hardscaping and outdoor living spaces. Our focus is on sustainable, high-quality craftsmanship and customer service. We offer year-round employment with benefits and PTO, and provide professional development opportunities.

What can we offer YOU?

• Pay starts at $43,000 for well-qualified candidate
• Medical, dental and vision benefits available
• Paid time off (PTO) and vacation time
• Company laptop and phone provided
• Career growth opportunity, competitive pay
• Work from home opportunities for flexible schedule once candidate is acclimated to business operations

Key job duties

• Assisting company owner in office-related tasks
• First contact for customer service and data management
• Schedule meetings and coordinate appointments with clients and stakeholders
• Maintaining Quickbooks registry
• Invoicing, inventory, purchase orders, job costing using Quickbooks and Excel
• Purchasing where necessary
• Client and vendor database maintenance
• Document editing and form creation using Adobe Acrobat

Preferred experience

0-5 years experience in the field. While this can be an entry-level position, we seek to train employees to be long-lasting and valuable team members. Much of the experience below can be gained on the job.

• Ability to create and manage spreadsheets in Microsoft Excel
• Experience with Microsoft Office products including Word, PowerPoint and Outlook
• Customer service skills: phone, email and inter-departmental communication
• Ability to work both independently and collaboratively
• Problem-solving skills
• Strong written and verbal communication skills required

Carmel Landscapes is an equal opportunity employer who values professionalism and skilled craftsmanship. We welcome qualified candidates from all backgrounds and are committed to creating a positive work environment for our employees.