Administrative & Meetings Coordinator

danafarber; Boston (MA); On-site; USD 50,000 - 61,000; Full time

Job summary

Dana-Farber Cancer Institute in Boston is seeking an Administrative Specialist I to provide essential support to department staff, clinicians, and faculty under close supervision. The role uses Microsoft Office, Google Suite, Zoom, and other tools to prepare reports, calendars, travel plans, and communications.

You will interact with internal and external partners, handle scheduling, meetings, data entry, and basic office tasks while upholding confidentiality and high standards of

Qualifications

• Excellent written and oral communication skills.
• Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Exceptional customer service and professional interaction with peers, leadership, and external contacts.
• Ability to identify and resolve problems, maintain confidentiality, and pay attention to detail.
• Organize, multi-task, prioritize, and follow-through.

Responsibilities

• Provide administrative support for the department, clinicians, and/or faculty.
• Handle phones, office supplies, mail, calendars, and maintenance requests.
• Plan and coordinate meetings for individuals and teams.
• Liaise between patients and clinical staff for scheduling support.
• Draft communications for department members or supporting individuals.
• May perform data entry.
• Coordinate email and phone communications with internal and external teams.
• Serve as onsite representative for external groups, visitors, or collaborators.
• Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentations.
• Handle P-Card charges, expense reports, vendor payments, invoices, and office-supply ordering.
• Coordinate travel arrangements as required by department staff.
• Maintain professionalism, discretion, and confidentiality on sensitive topics.
• Other duties as assigned.

Skills

Communication

Time management

Confidentiality

Problem solving

Customer service

Education

Bachelor's degree preferred

High school diploma

Tools

Microsoft Office

Google Suite

Zoom

Adobe

Job description

Dana-Farber Cancer Institute in Boston is seeking an Administrative Specialist I to provide essential support to department staff, clinicians, and faculty under close supervision. The role uses Microsoft Office, Google Suite, Zoom, and other tools to prepare reports, calendars, travel plans, and communications.

You will interact with internal and external partners, handle scheduling, meetings, data entry, and basic office tasks while upholding confidentiality and high standards of