Administrative Manager (S03097)

mc; Maryland; Hybrid; USD 80,000 - 105,000; Full time

Job summary

Montgomery College invites applications for the position of full-time Administrative Manager in the Office of Academic Affairs. Reporting to the Vice President of Academics and Instruction, this role supports strategic initiatives and daily operations for faculty, staff and students.

The Administrative Manager provides leadership for day-to-day operations, oversees budgets, procurement and communications, and coordinates policies and processes.

Qualifications

• Five (5) years progressively responsible administrative/managerial/technical experience in higher education or similar environment.
• Demonstrated budgetary oversight in a department or unit.
• Strong written and oral communication skills.
• Knowledge of critical organizational practices and goals; broad theoretical and technical knowledge and skills.
• Knowledge of technical project management principles and practices.
• Demonstrated knowledge of higher education practices and policies.

Responsibilities

• Provide leadership, oversight and guidance for the day-to-day operations of the area/division/office including development and preparation of budgets, purchasing/procurement, staff, communications, policies and other related activities.
• Develop and compile departmental budget, monitor expenditures and coordinate monthly reports.
• Ensure compliance with College rules, regulations and standards.
• Schedule, assign, inspect and review work of staff to ensure quality and standards.
• Identify and implement goals and objectives for the unit.
• Conduct performance evaluations, coaching and training as needed.
• Recruitment/interviewing and hiring recommendations.
• Serve as liaison to external and internal organizations and represent the College in various activities.
• Oversee preparation of materials for College Board of Trustees and leadership.
• Draft and proofread memoranda, letters, reports and speeches.
• Lead projects and campus-related activities.

Skills

Budget management

Leadership

Communication skills

Project management

Strategic planning

Team supervision

Education

Bachelor's degree in business or related field

Job description

Job Description

Montgomery College invites applications for the position of full-time Administrative Manager in the Office of Academic Affairs . Reporting to the Vice President of Academics and Instruction (Liberal Arts & Education), this role offers an opportunity to contribute to the success of faculty, staff, and students by supporting strategic initiatives and daily operations. We welcome candidates who are committed to fostering an inclusive workplace and who are energized by making a positive difference in a collaborative college environment.

Under supervision and/or direction, the Administrative Manager will provide leadership, oversight and guidance for the day-to-day operations of the office, facilitate special projects and provide administrative, managerial and/or technical support for systems, processes, communications, meetings and other related activities.

Contacts and interaction vary and may include multiple constituencies such as the general public, higher education associations, Board members, external organizations/agencies, provost, deans, directors, chairs, faculty, staff, or students for the purpose of providing and exchanging information. The Administrative Manager helps ensure effective communication between faculty and the Vice President to ensure that the needs of our students are being met.

This is a full-time non-bargaining, exempt Grade 31 position with a typical schedule of Monday-Friday schedule of 8:30 a.m.-5:00 p.m. , with occasional evening and weekend flex hours, as needed. The primary work location is on the Takoma Park/Silver Spring Campus. This position is eligible for telework up to one (1) day a week after the completion of the six (6) month probationary period. Telework eligibility and total days per week may be changed based on the operational needs of the applicable unit/area. This position requires occasional travel, (approximately 20% of the time), to other Montgomery College campuses and College sites as needed.

Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, belonging, and inclusiveness.

Job Duties

• Provide leadership, oversight and guidance for the day-to-day operations of the area/division/office including but not limited to development and preparation of budgets, purchasing/procurement, assigned staff, communications, formulating and implementing policies and other related activities.
• Develop and compile departmental budget, monitor expenditures and coordinate the preparation of monthly reports.
• Ensure compliance with College's rules, regulations and established standards.
• Schedule, assign, inspect and review work of assigned staff to ensure work is performed according to established standards.
• Identify and implement goals and objectives for the unit.
• Conduct performance evaluations, formal and informal coaching and recommend disciplinary action. Identify, develop and recommend professional development needs/opportunities and coordinate/conduct training.
• Conduct recruitment/interviewing and make recommendations to hire.
• Serve as liaison to external and internal organizations on behalf of area/division/office and represent the College in a variety of activities.
• Oversee the preparation and collection of materials prepared for action by the College Board of Trustees, department chairs, superiors and/or leadership.
• Draft and proofread special memoranda, letters, reports, and speeches.
• Serves as facilitator on projects and other campus related activities.
• Occasional travel required to other campus locations, 20% or less.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's degree in business or a related field.
• Five (5) years progressively responsible administrative/managerial/technical experience in an institute of higher learning or similar environment. Experience working with internal and external groups and supervising and/or leading the work of others.
• The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
• Demonstrated budgetary oversight in a department or unit.
• Strong written and oral communication skills
• Knowledge of critical organizational practices and goals; broad theoretical and technical knowledge and skills.
• Knowledge of the principles and practices of technical project management.
• Demonstrated knowledge of higher education practices and policies.
• Knowledge of the College's policies, mission, vision, and the role of the College within the community, the State of Maryland, and higher education.
• Excellent leadership, customer service, organizational and presentation skills as well as the ability to lead, instruct, train, guide and motivate others.
• Ability to communicate effectively (verbally and in writing) and follow written and verbal instructions.
• Ability to plan and organize work initiat