Program Coordinator (S05252)

Montgomery College; Rockville (MD); Hybrid; USD 37,000 - 48,000; Full time

Benefits offered by this job

Tuition waiver for employee and depend

Wellness program with onsite gyms, etc

Retirement plan

Educational assistance

Paid vacation, sick, holidays

Job summary

Montgomery College, Rockville, MD, is seeking a full-time Program Coordinator for the Alternative Certification Program in the School of Education. The role supports MSDE-certified teachers and partners with MCPS on workforce development, with a standard schedule of Monday–Friday, 8:30 am–5:00 pm.

The position is bargaining, non-exempt, Grade 23, with telework eligibility up to one day per week, and requires an associate degree and strong administrative and coordination experience.

Qualifications

• Associate degree from an accredited institution.
• Two years in an administrative or customer service role with significant public interaction.
• Two years in program coordination, student services, workforce development, education, or related field.
• Knowledge of office practices and Microsoft Office applications.

Responsibilities

• Schedule, assign, inspect and review work of staff to meet standards.
• Prepare course material requirements and coordinate ordering and distribution.
• Distribute promotional materials and provide program information.
• Monitor faculty submissions and resolve time-sensitive issues.
• Review student registrations and ensure form accuracy and signatures.
• Handle confidential information related to registering students.
• Notify faculty and students of class approvals or cancellations.
• Enter courses in the system for open enrollment and contract classes.
• Coordinate training with external entities and clients for smooth delivery.
• Maintain program spending records and purchase card usage.
• Prepare class paperwork, registrations, CEU forms, and rosters.
• Design and distribute marketing materials.
• Respond to inquiries about course availability, scholarships, and safety concerns.
• Initiate communications to faculty, parents, and students regarding program info.
• Perform other duties as assigned.

Skills

Customer service

Administrative support

Public interaction

MS Office

Education

Associate degree

Tools

Microsoft Word

Microsoft Access

Microsoft Excel

PowerPoint

Job description

Job Description

Montgomery College, Rockville has a need for a full-time Program Coordinator for the Alternative Certification Program within the School of Education. This role supports individuals pursuing teacher certification through the Maryland State Department of Education (MSDE) and contributes to workforce development efforts in partnership with Montgomery County Public Schools (MCPS). The work schedule is Monday through Friday, 8:30 am – 5:00 pm. This is a bargaining, non-exempt, grade 23 position. For non-exempt positions, you are not eligible to work a secondary job at Montgomery College. The Alternative Certification Program supports career changers and other nontraditional candidates in becoming certified teachers in Maryland. The program provides structured coursework, advising, and field-based support to prepare participants to meet MSDE certification requirements. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, belonging, and inclusiveness.

Duties Include But Are Not Limited To

• Schedule, assign, inspect and review work of assigned staff (i.e., student aides, temporary staff) to ensure work is performed according to established standards.
• Prepare course material requirements and coordinate the ordering, preparation and distribution for instructors and/or students.
• Distribute promotional materials as well as provide assistance regarding programs, services, policies and course requirements.
• Monitor faculty submission of required evaluations, reports, and forms. Respond/resolve difficult and time-sensitive situations.
• May, dependent upon the program to which the incumbents are assigned, receive, review student registrations for all programs prior to system entry, including but not limited to reviewing forms for accuracy/eligibility, securing proper signatures, follow-up with parents/students regarding additional information/signatures needed, and incomplete forms.
• Collect and securely maintain personal, sensitive, and/or confidential information related to registering students, including minors.
• Notify faculty and students of approved and cancelled classes.
• Enter courses in respective system for open enrollment and contract classes.
• Coordinate training/course requests with external entities, (i.e., Montgomery County Government, businesses and other agencies). Coordinate/communicate with contract clients to ensure smooth delivery of courses including scheduling, materials preparation, registration packet development, receipt, evaluation, and other logistical issues.
• Maintain Purchase Card and tack program spending by account.
• Prepare class paperwork including registrations, evaluations, CEU forms, and roster.
• Design, create, and distribute marketing materials.
• Respond to student/parent inquiries of course availability, content, scholarship qualifications/availability, as well as College/student safety concerns.
• Initiate telephone, e-mail, and other communications to faculty/parents/students regarding program information.
• Perform other duties as assigned.

Required Qualifications

• Associate degree from an accredited institution.
• Two (2) years of experience in an administrative assistant or customer service role with significant interaction with the public by phone, e-mail, and face-to-face.
• Minimum of two (2) years of experience in program coordination, student services, workforce development, education, or related field.
• Knowledge of office practices and procedures. Knowledge of Microsoft Office (Microsoft Word, Access, Excel, and PowerPoint).
• The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.

Hiring Range: $26.84 - $34.89 hourly. Initial salary placement for new hires falls between the minimum and midpoint of the range and is based on relevant candidate experience and internal equity. The maximum salary for this position is $42.93.

This position is eligible for teleworking up to one (1) day a week. Telework eligibility and total days per week are subject to change based on the operational needs of the applicable unit/area.

For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application.

As a condition of employment, the following are required at the time of hire:

• Successful completion of a background check and degree verification (if applicable).
• Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery College and may have earn ings restrictions, per state law.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or [e-mail]. We require at least two weeks advance notice to enable us to provide the requested accommodation.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing Date

Thursday, November 5, 2026