Administrative Manager (S03097)

Montgomery College; Rockville (MD); Hybrid; USD 82,000 - 106,000; Full time

Benefits offered by this job

Paid vacation

Medical insurance

Dental and vision care

Tuition waiver for employee and depend

Wellness program

Professional development

Job summary

Montgomery College in Maryland invites applications for the full-time Administrative Manager role in the Office of Academic Affairs. The position supports strategic initiatives, daily operations, and communication across faculty, staff, and students.

The role offers telework up to one day per week after six months, with a typical Monday–Friday 8:30 a.m.–5:00 p.m. schedule and ~20% travel to other campuses.

Qualifications

• Bachelor's degree in business or related field.
• Five (5) years progressively responsible administrative/managerial/technical experience in higher education or similar environment.
• Demonstrated budgetary oversight in a department or unit.
• Strong written and oral communication skills.
• Knowledge of project management principles.
• Ability to lead and supervise others.

Responsibilities

• Provide leadership and oversight for day-to-day operations of the area/office.
• Develop and monitor departmental budgets and monthly reports.
• Ensure compliance with College rules and standards.
• Schedule, assign and review staff work to meet standards.
• Lead recruitment, interviews and hiring recommendations.
• Serve as liaison to internal and external partners.

Skills

Budget oversight

Leadership

Communication

Project management

Higher ed knowledge

Analytical skills

Strategic planning

Policy compliance

Staff training

Interpersonal skills

Education

Bachelor's degree in business or related field

Job description

Job Description

Montgomery College invites applications for the position offull-time Administrative Manager in the Office ofAcademic Affairs. Reporting to the Vice President ofAcademics and Instruction (Liberal Arts & Education), thisrole offers an opportunity to contribute to the success of faculty,staff, and students by supporting strategic initiatives and dailyoperations. We welcome candidates who are committed to fostering aninclusive workplace and who are energized by making a positivedifference in a collaborative college environment.

Under supervision and/or direction, the Administrative Manager willprovide leadership, oversight and guidance for the day-to-dayoperations of the office, facilitate special projects and provideadministrative, managerial and/or technical support for systems,processes, communications, meetings and other relatedactivities.

Contacts and interaction vary and may include multipleconstituencies such as the general public, higher educationassociations, Board members, external organizations/agencies,provost, deans, directors, chairs, faculty, staff, or students forthe purpose of providing and exchanging information. TheAdministrative Manager helps ensure effective communication betweenfaculty and the Vice President to ensure that the needs of ourstudents are being met.

This is a full‑time non‑bargaining, exempt Grade 31 position with atypical schedule of Monday–Friday schedule of 8:30 a.m.–5:00p.m., with occasional evening and weekend flex hours, asneeded. The primary work location is on the Takoma Park/SilverSpring Campus. This position is eligible for telework up to one (1)day a week after the completion of the six (6) month probationaryperiod. Telework eligibility and total days per week may be changedbased on the operational needs of the applicable unit/area. Thisposition requires occasional travel, (approximately 20% of thetime), to other Montgomery College campuses and College sites asneeded.

Montgomery College promotes and creates a working and learningenvironment rooted in the basic tenets of fairness, belonging, andinclusiveness.

Job Duties Include but are not limited to:

• Provide leadership, oversight and guidance for the day-to-dayoperations of the area/division/office including but not limited todevelopment and preparation of budgets, purchasing/procurement,assigned staff, communications, formulating and implementingpolicies and other related activities.
• Develop and compile departmental budget, monitor expendituresand coordinate the preparation of monthly reports.
• Ensure compliance with College’s rules, regulations andestablished standards.
• Schedule, assign, inspect and review work of assigned staff toensure work is performed according to established standards.
• Identify and implement goals and objectives for the unit.
• Conduct performance evaluations, formal and informal coachingand recommend disciplinary action. Identify, develop and recommendprofessional development needs/opportunities and coordinate/conducttraining.
• Conduct recruitment/interviewing and make recommendations tohire.
• Serve as liaison to external and internal organizations onbehalf of area/division/office and represent the College in avariety of activities.
• Oversee the preparation and collection of materials preparedfor action by the College Board of Trustees, department chairs,superiors and/or leadership.
• Draft and proofread special memoranda, letters, reports, andspeeches.
• Serves as facilitator on projects and other campus relatedactivities.
• Occasional travel required to other campus locations, 20% orless.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree in business or a related field.
• Five (5) years progressively responsibleadministrative/managerial/technical experience in an institute ofhigher learning or similar environment. Experience working withinternal and external groups and supervising and/or leading thework of others.
• The equivalent combination of education, training,certification and/or experience that provides the requiredknowledge and expertise to perform the essential functions of thejob may be considered.
• Demonstrated budgetary oversight in a department or unit.
• Strong written and oral communication skills
• Knowledge of critical organizational practices and goals; broadtheoretical and technical knowledge and skills.
• Knowledge of the principles and practices of technical projectmanagement.
• Demonstrated knowledge of higher education practices andpolicies.
• Knowledge of the College’s policies, mission, vision, and therole of the College within the community, the State of Maryland,and higher education.
• Excellent leadership, customer service, organizational andpresentation skills as well as the ability to lead, instruct,train, guide and motivate others.
• Ability to communicate effectively (verbally and in writing)and follow written and verbal instructions.
• Ability to plan and organize work initiatives to successfullyaccomplish area/division/office’s goals and objectives. Ability tomulti-task.
• Ability to develop and present technical documentation andtraining materials.
• Ability to work independently as well as with multipleteams.
• Strong analytical, problem solving and interpersonalskills.
• Ability to identify, develop and implement short/long-termstrategic goals and objectives.
• Ability to develop and maintain customer relationships;influence, build credibility and trust.
• Ability to think critically.
• Strong analytical, problem solving and interpersonal skills.Ability to develop and maintain customer relationships; buildcredibility and trust.

Hiring Range:

Initial salary placement for new hirestypically falls between the minimum and midpoint of the range($81,740 - $106,250) annually and

is based on relevant candidate experience and internal equity. Themaximum salary for this position is $130,760 annually.

As a condition of employment, the following are required at thetime of hire:

• Successful completion of a background check and degree verification (if applicable).
• Participation in a Maryland State Retirement System plan(Pension or Optional Retirement Plan, depending on the position).If you are already retired from the Maryland State RetirementSystem, you may not enroll in a Maryland State Retirement Systemplan at Montgomery College and may have earn ings restrictions,per state law.

Our benefits package includes:

• generous paid vacation
• sick
• paid holidays
• medical
• dental
• vision
• group legalbenefits
• professional development
• retirement plan
• educationalassistance
• tuition waiver for employee and dependents
• wellnessprogramming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in thejob application or interview process, please contact HumanResources and Strategic Talent Management at 240-567-5353 [e-mail] . We require at least twoweeks advance notice to enable us to provide the requestedaccommodation.

Montgomery College is an equal opportunity employer committed topromoting and fostering diversity among its student body, faculty,and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing Date

Monday, November 2, 2026