Administrative Manager: Harvest USA

Reformed Theological Seminary; Dresher (Montgomery County); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

Life insurance

Paid leave

403(b) eligibility after one year

Job summary

Harvest USA in Dresher, PA is seeking an Administrative Manager to oversee administrative operations, facilities management, IT systems, CRM database, and online store functions. This role supports staff as they serve individuals and churches with biblical truth and compassionate care.

Reporting to the Chief Operating Officer, you will supervise administrative staff, contractors, and volunteers, participate in budgeting, and coordinate publications and events to advance the mission.

Qualifications

• Strong administrative, organizational, and project management skills.
• Ability to manage multiple priorities with accuracy and timeliness.
• Strong communication and interpersonal skills.
• Alignment with Harvest USA’s doctrinal commitments.
• Membership or regular attendance in a local evangelical church.

Responsibilities

• Oversee daily administrative workflow and ensure program goals are met.
• Supervise administrative staff, contractors, and volunteers.
• Provide regular check-ins, pastoral care, and performance evaluations.
• Participate in annual budgeting and approve administrative documentation and expenses.
• Manage printing needs, office equipment contracts, and compliance with filings.
• Coordinate CRM data administration, campaigns, imports/exports, and staff training.
• Oversee online store functions (Shopify/Amazon) and product listings.

Skills

Administrative skills

Organizational skills

Project management

Communication skills

Church/doctrinal alignment

Tools

Shopify

Amazon FBA

IT systems

Job description

Harvest USA — Dresher, PA
Full-Time Exempt Benefits Eligible

Harvest USA is seeking a highly organized, detail-orientedAdministrative Managerto oversee our administrative operations, facilities management, information technology systems, CRM database, and online store functions. This role is central to keeping our ministry running smoothly and supporting staff as they serve individuals and churches with biblical truth and compassionate care.

The Administrative Manager reports to the Chief Operating Officer and supervises administrative staff, contractors, and volunteers.

About Harvest USA

Harvest USA is a national ministry committed to helping individuals and churches think biblically and compassionately about sexuality and gender. We provide discipleship, resources, and training rooted in Scripture and the gospel of Jesus Christ.

Position Summary

The Administrative Manager leads and coordinates the core operational systems that support Harvest USA’s mission. This includes administrative workflow, facilities oversight, IT management, CRM database administration, and production coordination for key organizational publications. The ideal candidate is a proactive problem-solver with strong leadership skills and a heart for serving others.

Key Responsibilities

• Responsible for daily administrative workflow and ensure program goals are met.
• Supervise administrative staff, contractors, and volunteers.
• Provide regular check-ins, pastoral care, and performance evaluations.
• Participate in annual budgeting and approve administrative documentation and expenses.

General Administrative Operations

• Manage printing needs, office equipment contracts, and postal compliance.
• Oversee state charitable registration compliance with external consultants.
• Support hospitality, catering, and audiovisual needs for special events and Board meetings.
• Assist with mail processing and preliminary gift counts during staff absences.
• Prepare mailing lists and year-end donor receipts.

CRM Database Management

• Maintain data accuracy through protocols, audits, and regular updates.
• Configure campaigns, funds, appeals, and system settings.
• Responsible for imports/exports, user administration, and staff training.
• Collaborate with development, program, and finance teams to ensure effective data use.

Magazine & Spring Update Production

• Coordinate production of the Spring Update and Fall Magazine.
• Manage timelines and collaboration using Basecamp.
• Liaise with editors, designers, and printers to ensure timely delivery.

Facilities Management

• Responsible for office layout, equipment needs, and building security.
• Coordinate contractors for maintenance and repairs.
• Serve as liaison with the building lessor.
• Maintain wired and wireless networks and user credential records.
• Coordinate with external tech support for current and future needs.
• Responsible for software purchasing, installation, and staff training.
• Ensure physical security of electronic devices.

Online Store Management

• Maintain inventory for Shopify and Amazon FBM stores.
• Ensure accurate product listings and pricing.
• Responsible for order fulfillment, customer service, and vendor coordination.

Position Qualifications:

Required

• Strong administrative, organizational, and project management skills.
• Ability to manage multiple priorities with accuracy and timeliness.
• Strong communication and interpersonal skills.
• Alignment with Harvest USA’s doctrinal commitments (see below).
• Membership or regular attendance in a local evangelical church.

Preferred

• Experience in nonprofit administration.
• Familiarity with IT systems, networks, and software implementation.
• Experience with Shopify, Amazon FBA, or similar platforms.
• Experience coordinating publications or large mailings.

Organizational Commitments

• Affirm Harvest USA’sDoctrinal Statement,Statement on Same-Sex Attraction, andStatement on Gender and Sexuality.
• Demonstrate proactive personal accountability and integrity in accordance with the HUSA Handbook.
• Maintain active involvement in a local evangelical church.

Work Schedule & Compensation

• Full-time, salaried position (minimum 40 hours/week).
• Salary commensurate with qualifications and experience.
• Benefits include health, dental, disability, and life insurance; paid leave; and 403(b) eligibility after one year.

Travel

Occasional local travel required. Mileage reimbursed at Board-approved rates.

Application Deadline

Job Type:

Full Time

Salary Range:

TBD

General Information

Church/Organization Name

Harvest USA

Contact Name & Contact Info

[phone]

Not Applicable

City, State

Dresher, PA

Description of Organization

Harvest USA is a community of people who are passionate about the gospel of Jesus Christ and believe that it is good news for those struggling with sexual sin. We are dedicated to helping men, women, and families impacted by sexual sin and to providing resources that equip churches to be places of hope and healing for sexual strugglers.