Part-Time Administrative Support Associate

SWHarvest; Buda (TX); On-site; USD 18,000 - 24,000; Part time

Benefits offered by this job

Training and coaching in fundraising

Flexible working hours

Supportive mission-driven environment

Job summary

A nonprofit organization is seeking a Part-Time Administrative Support Associate in Buda, Texas. This role offers flexible hours and involves providing essential administrative support to the executive team. Candidates should have strong organizational skills and a commitment to the mission of the organization. Responsibilities include managing office operations, maintaining records, and coordinating communications. Preferred qualifications include experience in administrative roles and proficiency in Microsoft Office. Fundraising for compensation is expected.

Qualifications

• Desired: 3-5 years of experience in administrative support or bookkeeping.
• Passion for supporting the mission of SWHarvest.
• Strong organizational skills and attention to detail; able to manage multiple tasks.

Responsibilities

• Manage day-to-day office operations and correspondence.
• Organize and maintain electronic and physical records.
• Coordinate meetings and manage executive calendars.
• Serve as point of contact for internal and external communications.
• Draft and send newsletters, emails, and other communications.
• Coordinate and schedule meetings, appointments, and events for CFO and executives.
• Manage calendars and communicate meeting details.

Skills

Strong organizational skills

Attention to detail

Excellent verbal communication

Problem-solving

Integrity

Self-starter

Education

High school diploma or equivalent

Bachelor’s or Associate’s degree in relevant fields

Tools

Microsoft Office Suite

Google Workspace

Basic internet skills

Job description

Part-Time Administrative Support Associate

Part-time, flexible hours

Reports to: Chief Financial Officer (CFO)

Location: Buda, Texas

Reports To: Chief Financial Officer (CFO)

Position Type : Part-time, flexible hours

Mission Statement:

Preparing dedicated gospel workers to reach the unreached, disciple believers, and fortify their journey with Christ, while building a global network of kingdom builders.

Vision Statement:

Our vision is to identify global harvest fields, prioritizing the unreached and unengaged, underserved, and those confronting formidable obstacles.

Job Summary:

The Part-Time Administrative Support Associate will provide comprehensive support to the CEO and other executive team members. They will primarily be responsible for assisting the CEO with administrative and organizational work that is essential to the functioning of the organization. This role involves handling administrative tasks, managing communications, maintaining records, and assisting with special projects. The ideal candidate will have strong organizational skills, attention to detail, and a passion for supporting the mission of SWHarvest.

Spiritual Qualifications:

• Maintains a close and growing relationship with Jesus Christ as a baptized believer
• Possesses a passion to see people come to faith in Jesus Christ in all nations with the ability and experience to effectively present the Gospel of Jesus Christ clearly and concisely
• Believes in the mission and vision of SWHarvest
• Agreement with and willingness to live by the doctrinal convictions as set forth in the Serving Workers for the Harvest Statement of Faith
• Demonstrates integrity, humility, resilience, and a servant’s heart as described in the Bible (1 Timothy 3; Proverbs 31)

Education & Experience:

• Required: high school diploma or equivalent
• Preferred: Bachelor’s or Associate’s degree (Business Administration, Accounting, Nonprofit Management, Communications, or a related field)
• Preferred: 3-5 year of experience in administrative support, bookkeeping, or a similar role, preferably in a nonprofit

Skills & Qualifications:

Personal:

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail and a high level of accuracy in work
• Analytical abilities and aptitude in problem-solving
• Demonstrates integrity, professionalism, and a servant’s heart
• Self-starter with the ability to work independently and collaboratively

Technical:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace and basic internet skills

Key Responsibilities:

Administrative Support:

• Manage day-to-day office operations, including responding to emails, and handling correspondence
• Organize and maintain both electronic and physical files and records
• Prepare, edit, and format documents such as reports, presentations, and correspondence
• Serve as a point of contact for internal and external communications, providing information and directing queries appropriately
• Draft and send newsletters, emails, and other communications
• Coordinate and schedule meetings, appointments, and events for the CFO and other executives
• Manage calendars and communicate meeting details

Compliance & Documentation:

• Monitor compliance with legal and ethical standards, and ensure all necessary documentation is up to date.
• Maintain personnel and ministry files, and update the Personnel Handbook and Process & Procedure manual.

General:

• Participate in special projects and initiatives as assigned, providing administrative and logistical support.
• Perform other related tasks as needed to support the overall mission and operations of SWHarvest
• Collaborate with SWHarvest staff to foster growth in accomplishing the goals of reaching, discipling, and multiplying the kingdom of Christ

Compensation:

SWHarvest employees are deputized to raise funds for their roles by cultivating partnerships with churches, individuals, and organizations. Compensation is tied to an approved budget that includes both personal and ministry expenses.

SWHarvest provides training, coaching, and support throughout the fundraising process to ensure success.

Apply Information: Part-Time Administrative Support Associate