Administrative Coordinator

Washington State University; United States; On-site; USD 48,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plan

Tuition waiver

Job summary

Washington State University seeks an Administrative Coordinator to provide advanced administrative and operational support for the Department of Veterinary Clinical Sciences (VCS) and the Veterinary Teaching Hospital (VTH).

You will independently coordinate personnel, recruitment, onboarding, travel, and financial processes while maintaining confidential information and supporting department leadership decisions.

Qualifications

• High school diploma or equivalent required with clerical/administrative experience.
• Associate degree may substitute for experience with related skills.
• Experience coordinating multiple projects and handling confidential information is essential.

Responsibilities

• Coordinate and administer recruitment, onboarding, and personnel transactions.
• Manage travel, expenses, space, events, and special projects for the department.
• Provide confidential administrative support to VCS leadership and staff.

Skills

Organizational skills

Communication skills

Problem solving

Customer service

Education

High school diploma or equivalent

Associate’s degree in business administration or related field

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

Online applications must be received before 11:59pm on: September 28, 2026 If a date is not listed above, review the Applicant Instructions below for more details.

Position Overview

Available Title(s): 105G-YN_CS_NPS - Administrative Assistant 3 Business Title: Administrative Coordinator Employee Type: Classified Position Details: The Opportunity: In this role, you will provide advanced administrative and operational support for the Department of Veterinary Clinical Sciences (VCS) and the Veterinary Teaching Hospital (VTH). You will independently coordinate and administer a broad range of personnel, recruitment, faculty affairs, fiscal, and departmental business functions that require significant judgment, discretion, and knowledge of university policies and procedures. As a primary departmental resource and point of contact for administrative processes, you will provide guidance to faculty, staff, students, and external stakeholders. You will coordinate and administer faculty and staff recruitment, onboarding, personnel transactions, training compliance, travel and expense processes, space management, departmental events, and special projects. You will maintain confidential personnel, student, and financial information while developing and maintaining administrative systems and processes that support departmental operations and leadership decision‑making. In addition, you will provide direct administrative support to VCS leadership and regularly exercise independent judgment in resolving administrative issues and coordinating departmental initiatives.

Monthly Salary

Monthly Salary: $4,004 - $5,111 | Range 44 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications

High school diploma or equivalent AND three years of clerical, office or administrative experience. OR An Associate’s degree in business administration, public administration, or a closely related field may substitute for experience. AND one year of experience as an Administrative Assistant 2 or two years as an Administrative Assistant 1. OR Equivalent education/experience. Demonstrated experience coordinating multiple projects, processes, or priorities simultaneously. Experience handling confidential and sensitive information with discretion. Strong organizational, analytical, and problem-solving skills. Demonstrated proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Excellent written, verbal, and interpersonal communication skills. Ability to work independently and exercise sound judgment in resolving administrative issues. Experience providing customer service and professional support to individuals at varying organizational levels.

Preferred Qualifications

Experience providing administrative support in a higher education, healthcare, or similarly complex organization. Experience coordinating recruitment, onboarding, or personnel-related processes. Experience using Workday or other enterprise human resource and financial systems. Experience supporting fiscal, purchasing, travel, or compliance-related activities.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship.

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Position Details / Terms

Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/ WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/