Administrative Manager - Civil and Environmental Engineering

Washington State University; Pullman (WA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Medical, dental, life and disability保险

Retirement plan

Tuition waiver

Job summary

Washington State University invites applications for the Administrative Manager role in the Civil and Environmental Engineering department in Pullman, WA. You will oversee day-to-day operations, fiscal support, and HR-related processes.

The position emphasizes independent judgment, budget management across multiple funding sources, and liaison with HR to ensure compliance. Overtime-exempt, full-time, 12-month term.

Qualifications

• Bachelor’s degree in business administration or a related field.
• Four years of progressively responsible management experience.
• Ability to analyze financial data and prepare reports.
• Proficiency with Microsoft Office and database applications.
• Strong oral and written communication.
• Ability to multitask and prioritize conflicting issues.
• Experience with Workday and Business Objects Data Warehouse (preferred).
• Experience with grants and contracts (preferred).
• Experience reviewing multi-account reports under federal guidelines (preferred).
• Experience in higher education (preferred).

Responsibilities

• Manage day-to-day operations and fiscal support for the Civil and Environmental Engineering department.
• Provide administrative oversight for personnel processes (appointments, promotions, transfers, retirements, dismissals, separations, leave).
• Serve as liaison with Human Resource Services to ensure compliant processing.
• Oversee budgetary applications and the unit's business and finance functions.
• Prepare and review unit budget requests and fiscal year allocations across funding sources.

Skills

Financial analysis

Budget management

Communication

multitasking

Microsoft Office

Education

Bachelor's degree in business administration or related field

Tools

Workday

Business Objects Data Warehouse

Job description

Online applications must be received before 11:59pm on: October 21, 2026

Available Title(s)

1205-NN_ADMINPRO - Administrative Manager, 1205-YN_ADMINPRO - Administrative Manager

Business Title

Administrative Manager - Civil and Environmental Engineering

Employee Type

Admin. Professional

The Opportunity

As the Administrative Manager for the Department of Civil and Environmental Engineering (CEE), you will serve as the department’s primary liaison and play a critical role in supporting its overall success. You will manage the day-to-day operations and fiscal support functions for CEE while exercising independent judgment and decision-making authority. You will provide administrative oversight and support for personnel processes, including appointments, promotions, transfers, retirements, dismissals, separations, and leave-related matters, serving as the department's liaison with HRS to facilitate timely and compliant processing. You will also provide support and maintenance of all budgetary applications and oversee the operation of the business and finance functions within the unit. Your responsibilities will include, but are not limited to, preparing and reviewing unit budget processes for requests and fiscal year allocations across all funding sources, including State, Revenue, Facilities and Administrative Returns, and Enrollment-based funding models.

Additional Information

This is a full (100% FTE), permanent position. This position is overtime exempt.

Monthly Salary

$4,508.70 - $6,763 | Commensurate with experience and qualifications

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications

• Positions require a Bachelor’s degree in business administration or other relevant field AND four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Demonstrated experience analyzing and interpreting financial data and preparing financial reports, statements and/or fiscal projections.
• Demonstrated ability in problem solving that considers alternatives and provides flexibility.
• Proficiency with computer software (Microsoft Office applications) and database applications.
• Demonstrated ability to communicate effectively both orally and in writing.
• Demonstrated ability to multitask and prioritize conflicting issues.

Preferred Qualifications

• Experience with Workday and Business Objects Data Warehouse
• Experience working with grants and contracts.
• Experience reviewing complex multi-account reports in accordance with federal guidelines and budget restrictions.
• Experience working in an institute of higher education.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

About Department

Civil and Environmental Engineering | Washington State University

Area/College

Voiland College of Engineering and Architecture

Department Name

Civil and Environmental Engineering

Location

Pullman, WA

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type

Full time

Position Term

12 Month

Notice of Non-Discrimination

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/