Student Orgs Administrative Manager

Faculty Student Association at SBU; Stony Brook (NY); On-site; USD 59,670 - 72,930; Full time

Benefits offered by this job

Health Insurance

Dental/ Vision Insurance

Paid time off

403(b)

Employee discount program

Employee assistance program

Flexible spending account

Job summary

ASA, the campus employer and educator, seeks an Administrative Manager for the Graduate Student Organization at Stony Brook University. You will lead daily operations, coordinate policies, manage budgets, and support strategic planning with the Executive Committee, driving graduate student engagement and cross-departmental partnerships.

The role requires a Bachelor's degree, strong organizational and interpersonal skills, and experience with student government operations in a higher education

Qualifications

• Bachelor's degree required.
• Experience in managing and executing student life programs.
• Experience with student government operations in higher education.
• Strong organizational, analytical, and interpersonal skills.
• Ability to work collaboratively and independently.
• Experience with budgeting processes and fiscal constraints.
• Familiarity with database management and Google Workspace.

Responsibilities

• Manage day-to-day GSO operations and advise the Executive Committee.
• Coordinate meetings, maintain records, and oversee policies and procedures.
• Support strategic planning, leadership development, and officer transitions.
• Manage budgets, financial processes, reimbursements, and compliance with university policies.
• Plan and execute graduate student programs, events, conferences and leadership initiatives.
• Build partnerships across departments and university stakeholders.
• Oversee communications, marketing, newsletters, and website content.
• Ensure governance compliance, elections, and organizational regulations.
• Prepare reports and presentations for university leadership.

Skills

Leadership

Budgeting

Strategic planning

Collaboration

Organizational skills

Interpersonal skills

Education

Bachelor's Degree

Tools

Database management systems

Google Suite

Job description

ASA's Mission is to maintain and enhance the quality, diversity, cost, and value of food in the campus dining programs, improving fiscally prudent and affordable food plans for students While ensuring the availability of desired and appropriate merchandise, products, and services for the campus community; Fostering and supporting the campus' core mission of academics, research, scholarship and intellectual creativity, inclusivity, and sustainability

The Administrative Manager serves as the primary administrative and operational leader for the Graduate Student Organization (GSO), overseeing daily operations and supporting the Executive Committee in advancing its mission. This role provides strategic planning, financial oversight, event management, governance support, and campus-wide collaboration to enhance the graduate student experience across Stony BrookUniversity's campuses.

Salary: $66,300 per year FLSA Status:Exempt

Schedule:Full-time; Must have flexible availability

• NYSHIP Health Insurance
• Dental and Vision Insurance
• Paid vacation, sick, holiday, and personal time
• 403(b), plus employer contribution after 1 year
• Employee discount program
• Employee assistance program
• Flexible spending account

Required Qualifications

• Bachelor's Degree
• Experience in management, planning and execution of Student Life programs
• Experience or knowledge of the Student Government operational responsibilities within a higher education setting
• Strong organizational, analytical, and interpersonal skills
• Ability to work collaboratively and independently
• Experience working within budget committees and constraints
• Working knowledge of database management systems and Google Suite

Preferred Qualifications

• Understanding of SUNY Chancellor Guidelines, Student Government structure, and Student Affairs policies
• Previous experience and demonstrated competence in working with a diverse student body in a collegiate setting

Key Responsibilities

• Manage day-to-day GSO operations and advise the Executive Committee
• Coordinate meetings, maintain records, and oversee organizational policies and procedures
• Support strategic planning, leadership development, and annual officer transitions
• Manage budgets, financial processes, reimbursements, and compliance with university policies
• Plan and execute graduate student programs, events, conferences and leadership initiatives
• Build partnerships across academic departments, Student Affairs, and university stakeholders
• Oversee communications, marketing, social media, newsletters, and website content
• Ensure compliance with governance requirements, elections, and organizational regulations.
• Prepare reports, presentations, and communications for university leadership and stakeholders

ASA is an employer and educator recognized for valuing AA/EEO and Protected Veterans and Individuals with Disabilities.

No relocation or VISA Sponsorship is available.

ASA may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Human Resources at [phone].

About Us

ASA's Missionis to maintain and enhance the quality, diversity, cost, and value of food in the campus dining programs, improving fiscally prudent and affordable food plans for students While ensuring the availability of desired and appropriate merchandise, products, and services for the campus community; Fostering and supporting the campus' core mission of academics, research, scholarship and intellectual creativity, inclusivity, and sustainability.

ASA is an employer and educator recognized for valuing AA/EEO and Protected Veterans and Individuals with Disabilities.

No relocation or VISA Sponsorship is available.

ASA may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Human Resources at [phone].