Administrative Assistant

Rehab Without Walls Neuro Rehabilitation; South Portland (ME); On-site; USD 26,000 - 30,000; Full time

Job summary

Rehab Without Walls Neuro Rehabilitation in South Portland, ME is seeking an Administrative Assistant for an in-person, full-time role. The position runs Monday through Friday, 40 hours per week, with a pay range of $19–$22 per hour.

The ideal candidate will multitask, support a team, and keep daily operations running smoothly. Candidates should be detail-oriented, tech-savvy with Microsoft Office, and capable of maintaining confidentiality and compliance with HIPAA and company policies.

Qualifications

• Strong organization and communication skills.
• Ability to multitask and problem-solve.
• Comfort with computers and Microsoft Office.
• A team-focused, can-do attitude.

Responsibilities

• May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation and copying and filing.
• Coordinate and attend in-services, training, and meetings as required.
• Intervene and problem solve issues effectively and efficiently.
• Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence.
• Order and maintain supplies.

Skills

Organization

Communication

Multitasking

Microsoft Office

Team player

Job description

Administrative Assistant – Rehab Without Walls | South Portland, ME | In-Person

Full-Time | Monday-Friday | 40 Hours/Week | $19-$22/hour

Join our Rehab Without Walls team and help keep our mission moving! We’re looking for an organized, dependable Administrative Assistant who enjoys multitasking, supporting a team, and keeping daily operations running smoothly.

The ideal candidate is someone who is comfortable with technology, Microsoft Office, and managing multiple priorities in a fast-paced environment. If you’re detail-oriented, positive, and love being the person others can count on, we’d love to meet you! Must be able to work in-person at our South Portland office.

What you bring:

• Strong organization and communication skills.
• Ability to multitask and problem-solve.
• Comfort with computers and Microsoft Office.
• A team-focused, can-do attitude.
• May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation. and copying and filing.
• Adheres to facilities established standards of practice, policies, and procedures.
• Ensures integrity and confidentiality of all financial data.
• Maintains the highest standards of professional conduct in relation to information that is confidential in nature.
• Adheres to and participates in Company’s mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices.
• Coordinate and attends in-services, training, and meetings as required.
• Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas.
• Intervene and problem solve issues effectively and efficiently.
• Maintain all reports and files in compliance with regulations and gather electronic records requests received from clients.
• Maintain the highest standard of professional conduct in relation to information that is confidential in nature.
• Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence.
• Order and maintain supplies.
• Completes other duties as assigned.