Administrative Manager

University of Oklahoma; Norman (OK); On-site; USD 54,000 - 68,000; Full time

Job summary

University of Oklahoma is seeking a capable manager to oversee the USPS contract, handling financial analysis, budgeting, and payroll coordination. The role includes managing accounts, preparing reports, and ensuring compliance with contract terms.

You will collaborate with the Director and College Business Manager, coordinate vendor setup and invoicing backup, and support policy development and performance reviews. Background check required upon hire.

Qualifications

• Bachelor's degree required.
• 24 months experience as a manager in an Accounting, Finance, or Business Office.
• Equivalence: 48 months related experience in lieu of degree.

Responsibilities

• Manage all financial accounts for the USPS contract.
• Reconcile accounts monthly and create cost-spending certification reports.
• Prepare department budget in collaboration with the Director and College Business Manager.
• Provide payroll coordination support and track attendance for contract staff.

Skills

People management

Financial analysis

Payroll coordination

Budgeting

Education

Bachelor's degree

Job description

Pay Range:Targeted salary up to $67,800 annually, based on education and experience

Benefits Eligible:Yes

Work Schedule:Monday - Friday, 7:00 a.m. to 4:00 p.m.

Travel:Not required

Position Introduction:

Responsible for the overall administration and performance of a department or college on behalf of the Director of the United States Postal Service contract to include, but not be limited to, full responsibility foraccounting duties, financial analysis, payroll coordination, budget and report preparation, policy development, attendance records for contract staff, and on-call rotation.

• Manages all financial accounts for the USPS contract.
• Reconciles accounts monthly and creates cost-spending certification reports.
• Monitors and ensures money is spent correctly.
• Set up new vendors and ensure invoices are put on the correct accounts.
• Prepares department budget in collaboration with the Director and College Business Manager.
• Analyzes departmental financial procedures.
• Make recommendations for change and develop a strategy for change.
• May function as the payroll coordinator for the department or assist the payroll time approver by providing support through recording and analysis of time entries through weekly reports.
• Collects time sheets, enters attendance records for contract staff/subcontractors, and tracks leave and billable hours for invoicing backup.
• Responsible for conducting performance observations and instructor qualifying reviews.
• Anticipate staffing needs by analyzing vacancy reports in collaboration with Human Resources Recruiters and the Program Manager. Supports interview, screening, and candidate processing as needed.
• Prepare monthly reports for balanced accounts, verification reports, and management reports.
• Routes to appropriate personnel.
• Contributes to the development of departmental policy by analyzing current procedures, work issues, and current events.
• Maintains policy and procedure manuals and documents the process.
• Plans and coordinates special activities and projects, which include representing the department or college at various meetings, including quarterly, annual, and two-year contract performance review presentations, in collaboration with the Program Director.
• Serves as liaison to coordinate inter-and intra-departmental administrative functions.
• Performs various duties as needed to successfully fulfill the function of the position and supports the administrative functions of the contract staff as required.

Required Education and Experience:

• Bachelor's degree.
• 24 months experience as a manager in an Accounting, Finance, or Business Office.

Equivalence/Substitution

Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 72 months related experience.

Hiring Contingent Upon a Background Check

Yes

Special Indications

• Position subject to renewal based on availability of funds.