Administrative Manager

University of Oklahoma; Oklahoma City (OK); On-site; USD 52,000 - 63,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

The University of Oklahoma is seeking a skilled administrative specialist to support the department chair. You will direct and coordinate daily office operations, act as liaison with internal and external agencies, and ensure timely collection of data and statistics.

Requires a Bachelor's degree and at least 24 months as a manager in accounting, finance, or a business office; substitution allowed for 72 months related experience. This role is contingent on a background check.

Qualifications

• Bachelor's degree.
• 24 months experience as a manager in an Accounting, Finance, or Business Office.
• Equivalence/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 72 months related experience.

Responsibilities

• Performs complex administrative duties for the department chair.
• Directs and coordinates daily operations of the office or program by serving as a staff and resource person.
• Acts as a liaison with internal and external agencies, complies data, statistics and other information.

Education

Bachelor's degree

Job description

Pay Range:Targeted annual salary up to $57,380, depending on experience

Benefits Eligible:Yes

Work Schedule:Monday – Friday, Standard/Fixed Schedule

Travel:Not required

Position Introduction:

Performs complex administrative duties for the department chair. Directs and coordinates daily operations of the office or program by serving as a staff and resource person. Acts as a liaison with internal and external agencies, complies data, statistics and other information.

Required Education and Experience:

• Bachelor's degree.
• 24 months experience as a manager in an Accounting, Finance, or Business Office.

Equivalence/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 72 months related experience.

Required Certifications and Licenses:

None

Department Preferences:

• Prior experience supporting a C-suite, or department chair-level executive, ideally in an academic medical center or health system
• Demonstrated ability to anticipate needs and manage a fast-shifting set of priorities without close direction
• Discretion and sound judgment in handling confidential and sensitive information
• Strong written communication skills, including drafting correspondence and materials on the executive's behalf
• Experience coordinating complex, multi-stakeholder calendars across clinical, research, and administrative commitments
• Comfort managing travel logistics, conference planning, and external meeting coordination
• Familiarity with academic promotion, grant, or governance processes a plus

Hiring Contingent Upon a Background Check: Yes