Administrative Manager

PAIN CARE PHYSICANS PA; Austin (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Wellness resources

Job summary

PAIN CARE PHYSICANS PA is seeking an experienced Administrative Manager to oversee day‑to‑day administrative and operational functions of our pain clinic. This role ensures efficient clinic operations, regulatory compliance, and strong financial performance.

The ideal candidate has healthcare management experience, leadership skills, and familiarity with pain management settings. Key responsibilities include supervising administrative staff, managing scheduling and billing workflows, ensuring

Qualifications

• Bachelor's degree in healthcare administration or related field preferred.
• 2–4+ years of healthcare administrative or practice management experience (pain management or specialty clinic preferred).
• Strong knowledge of medical office operations, billing, coding, and insurance processes.

Responsibilities

• Oversee daily clinic operations to ensure smooth workflow and optimal patient experience.
• Supervise and support administrative staff, including front desk, scheduling, and billing teams.
• Manage patient scheduling, referral processes, and insurance verification workflows.
• Ensure compliance with healthcare regulations (HIPAA, OSHA, state and federal guidelines).
• Coordinate with clinical leadership to optimize staffing, clinic flow, and provider schedules.
• Monitor billing, coding, and collections in collaboration with billing partners.
• Implement and improve policies, procedures, and best practices.
• Handle patient concerns, escalations, and service recovery professionally.
• Liaise with vendors, payers, and external partners.
• Support accreditation, audits, and quality improvement initiatives.

Skills

Healthcare administration

Leadership

Communication

Problem solving

Multitasking

Education

Bachelor's degree in healthcare administration

Tools

EHR/EMR

Practice management software

Job description

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources

Position Summary

We are seeking an experienced Administrative Manager to oversee the day‑to‑day administrative and operational functions of our pain clinic. This role is critical to ensuring efficient clinic operations, regulatory compliance, excellent patient experience, and strong financial performance. The ideal candidate has prior healthcare management experience, strong leadership skills, and a solid understanding of pain management or specialty medical practices.

Key Responsibilities

• Oversee daily clinic operations to ensure smooth workflow and optimal patient experience
• Supervise and support administrative staff, including front desk, scheduling, and billing teams
• Manage patient scheduling, referral processes, and insurance verification workflows
• Ensure compliance with healthcare regulations (HIPAA, OSHA, state and federal guidelines)
• Coordinate with clinical leadership to optimize staffing, clinic flow, and provider schedules
• Monitor billing, coding, and collections in collaboration with billing partners
• Implement and improve policies, procedures, and best practices
• Handle patient concerns, escalations, and service recovery professionally
• Liaise with vendors, payers, and external partners
• Support accreditation, audits, and quality improvement initiatives

Qualifications & Experience

• Bachelor's degree in healthcare administration, Business Administration, or related field (preferred)
• 2–4+ years of healthcare administrative or practice management experience (pain management or specialty clinic experience strongly preferred)
• Strong knowledge of medical office operations, billing, coding, and insurance processes
• Familiarity with electronic health records (EHR/EMR) and practice management systems
• Proven leadership, organizational, and problem‑solving skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple priorities in a fast‑paced clinical environment