Business Operations Professional II

The University of Georgia; Athens (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

The University of Georgia is seeking a Business Operations Professional II to serve as a strategic partner providing financial management. This individual will ensure compliance with financial policies, support decision-making, and manage organizational accounts.

Ideal candidates should have a Bachelor's degree in a related field and two years of experience, alongside strong knowledge of financial tools and a commitment to quality service. This position works collaboratively with various departments to promote effective financial operations.

Qualifications

• Bachelor’s degree in a related field or equivalent and 2 years of professional experience.

Responsibilities

• Provide comprehensive financial management of organizational accounts.
• Advise faculty, staff, and leadership on budgeting and financial planning.
• Ensure all transactions comply with UGA policies.
• Develop and produce complex financial reports.

Skills

Strong working knowledge of PeopleSoft

Strong working knowledge of QuickBooks

Strong working knowledge of Excel

Strong working knowledge of Word

Ability to work well with others

Ability to work without supervision on projects

Ability to interpret UGA financial reports

Quality customer service

Education

Bachelor’s degree in a related field or equivalent

Tools

QuickBooks

Excel

PeopleSoft

Word

Job description

Posting Number

S15239P

Working Title

Business Operations Professional II

Department

PSO-Carl Vinson Institute of Government

Position Summary

This Business Operations Professional serves as a strategic business partner to the Institute, providing comprehensive financial management of organizational accounts through a deep understanding of the Institute’s mission, operations, and the specific business needs of our divisions. This role applies advanced knowledge of financial accounting and public budgeting within the context of higher education and public service to support sound decision‑making and operational effectiveness.

Acting as an internal consultant on fiscal affairs, financial management, and budget strategy, this position advises faculty, staff, and leadership on budgeting, budget management, and financial planning. Responsibilities include monitoring personal services and operating expenditures in relation to budgets and actuals, as well as overseeing sub‑awards, contracts, and other outsourced services.

Using advanced financial expertise, the Business Operations Professional ensures all transactions comply with Institute of Government guidelines, University of Georgia policies, and Board of Regents policies. The role leads the development and production of complex financial reports and maintains accurate financial data and records within internal financial management systems (currently QuickBooks and related document management systems) to support transparency and informed decision‑making.

The Business Operations Professional ensures proper administration of all related agreements, including compliance with applicable local, state, and federal laws. Regular financial analysis and reporting are conducted using internal systems, and accounts are routinely reconciled against university records to ensure accuracy and integrity.

Supporting business operations across multiple divisions, this position ensures financial coverage aligns with organizational priorities. The Business Operations Professional provides professional oversight of fiscal affairs, reinforces best practices in financial management, and serves as a trusted advisor and resource to faculty, staff, and Institute of Government leadership regarding financial operations and account management.

Minimum Qualifications

Bachelor’s degree in a related field or equivalent and 2 years of professional experience

Knowledge, Skills, Abilities and/or Competencies

• Strong working knowledge of PeopleSoft, QuickBooks, Excel, Word.
• Ability to work well with others.
• Ability to work without supervision on projects.
• Ability to interpret UGA financial reports.
• Provide and grasp the value of quality customer service.

Physical Demands

• Lift up to 20 pounds.
• Work on a computer for long periods of time.
• Maneuver between four buildings located on site.

Driving Responsibility

Yes

Position of Trust

Yes

Financial Resources Control

Yes

P-Card

Yes

P-Card Essential Function

No

Children Under 18 or Direct Patient Care

No

Security Access

Yes

Credit and P-Card Policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

Location of Vacancy

Athens Area

Contact Details

Recruitment Contact Name: Julie Daniel

Recruitment Contact Email: [e-mail]

Awards Management

• Management and review of necessary proposals, budgets, agreements, contracts, subcontracts, sales orders, invoices, or grants with internal and external constituencies.
• Analysis and preparation of regular reporting and other data resources to assist public service faculty, as well as other internal and external constituencies, in ensuring adherence to their respective scopes of work and related budgets, and when necessary, assisting with amendments, changes or corrective actions required.
• Analysis and preparation of ad hoc reporting for the Institute of Government, University, sponsors or other entities as required.
• Other related duties as assigned.

Percentage of time: 35%

Fiscal Affairs

• Management, reconciliation and reporting of fiscal transactions utilizing QuickBooks and other University Systems as an internal fiscal control as may be required and appropriate for assigned accounts within the policies and procedures.
• Preparation, submission and management of financial transactions to include journal vouchers, employee payroll, budget journals and other transactions as maybe required and appropriate for assigned accounts within the policies and procedures.
• Management of accounts receivable to include invoicing, receivables tracking, aging report management, and collections as necessary.
• Other related duties as assigned.

Percentage of time: 35%

Client Relations

The Business Operations Professional develops and maintains positive working relationships with both internal and external clients through demonstrated competency, personal integrity, and exemplary professionalism in all interactions. Through regular communication and engagement, the Business Operations Professional cultivates strong, collaborative partnerships that support organizational effectiveness. Serving as a strategic business partner to internal stakeholders, the Business Operations Professional develops a thorough understanding of the Institute’s business operations and the unique needs of our divisions. In this capacity, the role functions as an internal consultant on fiscal affairs, financial management, and budget strategy—providing guidance, insight, and support to faculty, staff, and leadership to enhance financial decision‑making and operational outcomes.

Percentage of time: 20%

Professional Development and Education

The Business Operations Professional must possess core competencies in higher education fiscal affairs and seek continuous training and professional development to enhance knowledge, skills and abilities. The position strives always for greater efficiency and effectiveness in meeting the needs of the Institute of Government for sound fiscal affairs.

Percentage of time: 5%

Cross-Training and Work Team Support

The Business Operations Professional engages in continuous cross‑training with other business operations professionals and staff in the Office of Finance and Administration to ensure the highest levels of professional service in matters related to the fiscal affairs of the Institute of Government.

Percentage of time: 5%