Administrative Lead – Pharmacy & PA Admissions

University Of Saint Joseph; West Hartford (CT); On-site; USD 42,000 - 52,000; Full time

Job summary

University of Saint Joseph in West Hartford, CT, seeks an Administrative Assistant for the School of Pharmacy/PA Studies. The role supports experiential education and admissions for both programs and serves as a liaison among students, faculty, preceptors, and university staff.

The position requires strong communication, organizational, and technical abilities, and reports to the dean. Primary duties include coordinating events, managing records, and ensuring timely information flow within the

Qualifications

• High school diploma or equivalent required; bachelor’s degree strongly preferred.
• Two to three years’ administrative assistant experience preferred.
• Experience in a health care or educational setting or recruiting/staffing preferred.
• Strong project management and analytical skills; strong organizational skills and attention to detail.
• Able to function independently while operating effectively within a team environment.
• Proficient in Windows; familiarity with university applications is a plus.

Responsibilities

• Schedule appointments and coordinate arrangements for meetings, conferences, and travel.
• Coordinate and verify completion of student and preceptor requirements for the Pharmacy Program.
• Respond to routine information requests regarding School programs and events and refer complex requests as needed.
• Support students, preceptors, and pharmacy department for experiential learning management systems.
• Assist in daily functions of the school, including supplies, mailing, filing, and student records upkeep.
• Coordinate logistics for School events such as orientations, white coat ceremonies, hooding ceremonies, interview days, and open houses.

Skills

Strong communication

Organizational skills

Attention to detail

Teamwork

Professional demeanor

Education

High School diploma or equivalent

Bachelor's degree

Tools

Windows OS

Experiential Learning Management System (ELMS)

Job description

University of Saint Joseph in West Hartford, CT, seeks an Administrative Assistant for the School of Pharmacy/PA Studies. The role supports experiential education and admissions for both programs and serves as a liaison among students, faculty, preceptors, and university staff.

The position requires strong communication, organizational, and technical abilities, and reports to the dean. Primary duties include coordinating events, managing records, and ensuring timely information flow within the