Academic Operations Coordinator – Pharmacy & PA Studies

Gengras Center; West Hartford (CT); On-site; USD 42,000 - 60,000; Full time

Job summary

The University of Saint Joseph in West Hartford seeks an Administrative Assistant for the School of Pharmacy/PA Studies to support operations, admissions, and experiential education coordination.

The role requires strong communication, organizational, and confidentiality skills, with experience in healthcare or education environments preferred. This position interfaces with students, faculty, and clinical affiliates and offers team-based collaboration.

Qualifications

• High School diploma or equivalent required; Bachelors’ degree strongly preferred.
• Two to three years’ administrative assistant experience preferred.
• One to two years’ experience in health care or educational setting or recruiting/staffing preferred.
• Strong project management and analytical skills; strong organizational skills and attention to detail.
• Able to function independently while operating effectively within a team environment.
• Solid computer skills, Windows environment; familiarity with university-specific applications a plus.
• Excellent oral and written skills with students, colleagues, and external constituents.
• Capability to manage multiple tasks with professionalism and confidentiality.

Responsibilities

• Schedule appointments and coordinate meetings, conferences, and travel.
• Coordinate and verify completion of student and preceptor requirements for the Pharmacy Program.
• Respond to routine information requests and refer complex cases to staff or faculty.
• Support experiential learning management systems used by the School.
• Assist in daily operations: supplies, mailings, file management.
• Coordinate logistics for events (orientations, ceremonies, interview days, open houses).
• Disseminate information within and beyond the University as needed.
• Maintain Experiential Learning Management System files and records.
• Prepare professional correspondence, minutes, presentations, and reports.

Skills

Administrative support

Project management

Analytical skills

Organizational skills

Communication

Confidentiality

Independent work

Team collaboration

Computer proficiency

Interpersonal skills

Education

High School diploma or equivalent

Bachelor's degree

Job description

The University of Saint Joseph in West Hartford seeks an Administrative Assistant for the School of Pharmacy/PA Studies to support operations, admissions, and experiential education coordination.

The role requires strong communication, organizational, and confidentiality skills, with experience in healthcare or education environments preferred. This position interfaces with students, faculty, and clinical affiliates and offers team-based collaboration.