Administrative Junior Associate — Camp Operations

Wiz Kids Foundation; Rich Township (IL); On-site; USD 18,000 - 25,000; Full time

Job summary

Wiz Kids Camps is seeking an Administration Junior Associate to manage front desk operations, support family communications, and coordinate camper check-ins at assigned High Schools in the Chicago area. The role emphasizes professional interaction with families, strong organization, and reliable performance during a busy summer season.

Ideal candidates are high school graduates or current students with comfort using digital platforms, a teamwork mindset, and a genuine interest in working with

Qualifications

• High school diploma or equivalent required
• Strong written and verbal communication skills
• Strong organizational and attention-to-detail skills
• Reliability, punctuality, professionalism and accountability
• Comfortable using computers and learning digital platforms
• Strong teamwork, initiative and problem-solving skills
• Interest in working with children; experience preferred but not required

Responsibilities

• Manage Front Desk Operations – welcoming and professional first contact for parents, guardians, visitors, and campus partners
• Support Parent & Family Communication – handle calls/emails, log inquiries, track unresolved concerns, share surveys, escalate sensitive matters
• Coordinate Camper Check-In & Dismissal – support daily attendance, late arrivals, early dismissals, rosters, and devices
• Manage Lost & Found – label items, organize belongings, contact families, track unclaimed items with Site Director
• Maintain Administrative Documentation – organize camper/attendance/staffing records, uphold confidentiality
• Support Weekly Staffing Meetings – attend, capture updates, deadlines, and action items for HR records
• Support Site Events & Special Programs – assist with competition/Field Day logistics, rosters, materials, check-in
• Assist With Inventory & Site Operations – support counts, distribute materials, monitor supplies, assist with water distribution
• Provide Camper & Program Support – supervise, assist transitions, cover programs, escalate concerns
• Provide General Site & Operational Support – coordinate spaces, visitor procedures, tech/equipment, trips, and other duties as needed by Site Director

Skills

Written communication

Verbal communication

Organization

Reliability

Proactive teamwork

Comfort with computers

Problem solving

Attention to detail

Kids safety awareness

Education

High school diploma or equivalent

Job description

Wiz Kids Camps is seeking an Administration Junior Associate to manage front desk operations, support family communications, and coordinate camper check-ins at assigned High Schools in the Chicago area. The role emphasizes professional interaction with families, strong organization, and reliable performance during a busy summer season.

Ideal candidates are high school graduates or current students with comfort using digital platforms, a teamwork mindset, and a genuine interest in working with