Admin Jr. Associate

Wiz Kids Foundation; Rich Township (IL); On-site; USD 18,000 - 25,000; Full time

Job summary

Wiz Kids Camps is seeking an Administration Junior Associate to manage front desk operations, support family communications, and coordinate camper check-ins at assigned High Schools in the Chicago area. The role emphasizes professional interaction with families, strong organization, and reliable performance during a busy summer season.

Ideal candidates are high school graduates or current students with comfort using digital platforms, a teamwork mindset, and a genuine interest in working with

Qualifications

• High school diploma or equivalent required
• Strong written and verbal communication skills
• Strong organizational and attention-to-detail skills
• Reliability, punctuality, professionalism and accountability
• Comfortable using computers and learning digital platforms
• Strong teamwork, initiative and problem-solving skills
• Interest in working with children; experience preferred but not required

Responsibilities

• Manage Front Desk Operations – welcoming and professional first contact for parents, guardians, visitors, and campus partners
• Support Parent & Family Communication – handle calls/emails, log inquiries, track unresolved concerns, share surveys, escalate sensitive matters
• Coordinate Camper Check-In & Dismissal – support daily attendance, late arrivals, early dismissals, rosters, and devices
• Manage Lost & Found – label items, organize belongings, contact families, track unclaimed items with Site Director
• Maintain Administrative Documentation – organize camper/attendance/staffing records, uphold confidentiality
• Support Weekly Staffing Meetings – attend, capture updates, deadlines, and action items for HR records
• Support Site Events & Special Programs – assist with competition/Field Day logistics, rosters, materials, check-in
• Assist With Inventory & Site Operations – support counts, distribute materials, monitor supplies, assist with water distribution
• Provide Camper & Program Support – supervise, assist transitions, cover programs, escalate concerns
• Provide General Site & Operational Support – coordinate spaces, visitor procedures, tech/equipment, trips, and other duties as needed by Site Director

Skills

Written communication

Verbal communication

Organization

Reliability

Proactive teamwork

Comfort with computers

Problem solving

Attention to detail

Kids safety awareness

Education

High school diploma or equivalent

Job description

Position Description and Candidate Specifications for

Administration Junior Associate

Camp Description, Locations, Website

• Wiz Kids Sports Camps are seasonal youth sports camps that offer athletic and academic enrichment to participants.
• http://www.wizkidscamps.com

Job Title

Admin Jr Associate

Locations

• Homewood Flossmoor High School
• Whitney Young High School
• Westmont High School (TBD)

Qualifications

• High school diploma or equivalent required; ideal for recent high school graduates entering college, current college students, or recent college graduates (Class of 2027).
• Strong written and verbal communication skills with the ability to interact professionally with campers, families, staff, and campus partners.
• Strong organizational and attention-to-detail skills, with the ability to manage multiple responsibilities in a fast-paced environment.
• Demonstrates reliability, punctuality, professionalism, and accountability in completing assigned responsibilities.
• Comfortable using computers and learning digital platforms for email, attendance, scheduling, communication, and documentation.
• Strong teamwork, initiative, and problem-solving skills, including the ability to receive feedback and appropriately escalat​e concerns.
• Interest in working with children and supporting a positive camp environment; previous experience through employment, volunteering, school organizations, athletics, or community involvement is preferred but not required.

Position Responsibilities

• Manage Front Desk Operations – Maintain front desk coverage and provide a welcoming, professional first point of contact for parents, guardians, visitors, and campus partners.
• Support Parent & Family Communication – Answer and route calls and emails, log parent inquiries, track unresolved concerns, distribute designated feedback surveys, and escalating sensitive matters to site leadership.
• Coordinate Camper Check-In & Dismissal – Support daily arrival and dismissal, including attendance tracking, late arrivals, early dismissals, rosters, computers, and escalation of attendance or dismissal discrepancies.
• Manage Lost & Found – Own the site's Lost & Found process by promoting camper item labeling, organizing recovered belongings, contacting families regarding identifiable items, tracking outreach, and coordinating unclaimed items with the Site Director.
• Maintain Administrative Documentation – Organize camper, attendance, staffing, and operational records while maintaining confidentiality and ensuring necessary forms, schedules, and site documents are readily available.
• Support Weekly Staffing Meetings – Attend weekly meetings, document key updates, decisions, deadlines, and action items, and submit completed meeting notes to HR for record keeping.
• Support Site Events & Special Programs – Participate in Competition Day and Field Day committees and assist with planning, schedules, rosters, materials, check‑in, event logistics, and administrative follow‑up.
• Assist With Inventory & Site Operations – Support inventory counts and audits, distribute and collect program materials, monitor supplies and equipment, assist with water distribution, and deliver materials to classrooms as needed.
• Provide Camper & Program Support – Assist with camper supervision, transitions, classroom/program coverage, and program audits when assigned, while escalating behavioral, safety, or programming concerns to appropriate leadership.
• Provide General Site & Operational Support – Coordinate available rooms and meeting spaces, manage visitor procedures, assist with technology/equipment, field trips, and site‑wide activities, and complete additional operational responsibilities as assigned by the Site Director.

Camp Hours

*Please note these are the tentative dates for the Operation of the Wiz Kids 2027 Camp Season.

Compensation

Starting at $15.50/hr

Why Join Wiz Kids?

As a Jr. Associate, you'll gain hands‑on professional experience while developing valuable skills in communication, teamwork, organization, leadership, and problem‑solving. Throughout the summer, you'll receive mentorship and feedback from camp leadership, take ownership of meaningful responsibilities, and build experience you can add to your resume. Team members who successfully complete the season may also be eligible for recommendation letter support and future return opportunities, plus you'll receive Wiz Kids gear for the summer!

https://wizkidscamps.isolvedhire.com