Administrative Generalist & Coordinator (Hybrid)

University of Virginia; Charlottesville (VA); On-site; USD 57,000 - 65,000; Full time

Job summary

The University of Virginia Department of OBGYN seeks an Administrative Generalist/Coordinator to support our expanding clinical, research, education and community missions. This full-time, in-person role is based in Charlottesville on the Grounds; after 6 months, a hybrid schedule of 2 days on Grounds and 3 days remote is available.

Responsibilities include clinical scheduling for the Midlife Group, cross-coverage for Urogynecology and MFM, credentialing oversight, resident pager management,

Qualifications

• Bachelor's Degree or combination of education and related experience in lieu of a degree.
• 3+ years of relevant experience required.
• Experience in medical or academic medicine preferred.

Responsibilities

• Administrative support for the Midlife Group, including clinical scheduling, meeting coordination, and Menopause Matters meetings.
• Provide cross-coverage administrative support for the Urogynecology (Urogyn) and Maternal-Fetal Medicine (MFM) divisions, including clinical scheduling and meeting coordination.
• Oversee the clinical credentialing process for the Department, including outreach clinics, ensuring timely submission, renewal, and compliance with all required documentation. Attend credentialing-related meetings as needed.
• Manage resident pager assignments, distribution, and troubleshooting to support continuity of clinical coverage.
• Oversee the consent process for Medicaid patients, working closely with coders to secure procedure coverage approval.
• Serve as the onboarding specialist for Advanced Practice Providers (APPs).
• Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions.
• Serve as a departmental representative at meetings and participate in collaborative initiatives as needed.
• Additional responsibilities will be assigned based on the evolving needs of the Department.

Skills

Administrative coordination

Meeting coordination

Clinical scheduling

Credentialing process

Onboarding APPs

Stakeholder communication

Team collaboration

Education

Bachelor's Degree or combination of education and related experience

Job description

The University of Virginia Department of OBGYN seeks an Administrative Generalist/Coordinator to support our expanding clinical, research, education and community missions. This full-time, in-person role is based in Charlottesville on the Grounds; after 6 months, a hybrid schedule of 2 days on Grounds and 3 days remote is available.

Responsibilities include clinical scheduling for the Midlife Group, cross-coverage for Urogynecology and MFM, credentialing oversight, resident pager management,